Purchasing Technician

The Position

Although there is a salary range for this position, the candidate hired into this position will be hired at the bottom of the salary range.

This recruitment will be used to establish an open competitive and promotional eligibility list that may be used to fill this vacancy and vacancies occurring in this classification for a minimum period of six (6) months. All communication with applicants will be via email. Applicants must provide a current and valid email address when applying.

RTC Department of Human Resources determines whether or not you meet the minimum qualifications for the job based on your experience as you describe it on your application. Do not substitute a resume for your application or write "See Attached Resume" on your application. We do not review resumes, unless specifically stated on the job announcement. Qualifying education and experience must be clearly documented in the Education and Work Experience section of the application. Applicants not meeting these requirements will not be considered for employment.

Performs paraprofessional level administrative support responsible for performing standard purchasing activities and providing support to purchasing staff. FLSA STATUS : Non-Exempt. Working Conditions : May work shifts on days, evenings, weekends, and holidays.

Requirements

Education and Work Experience : Equivalent to two (2) years of college-level coursework and three (3) years of full-time administrative support experience, including (1) year of experience in purchasing.

Licensing and Certification : Must possess and maintain a valid Class C Driver's License at time of application.

Background Investigation : Employment with the Regional Transportation Commission in this position is contingent upon the completion of a comprehensive background investigation, including qualifying education / experience verification, social security trace, criminal history records review, and driving history record check.

Required Forms :

1. RTC Application On-Line Profile : Follow all the instructions on the application to include any education and work experience that would qualify you for this position. Only the most qualified candidates will be invited to participate in the examination process. Candidates should ensure they highlight any of the following professional experience they possess on their applications / resumes :

Ability to track vendor insurance compliance and gather required documents from vendors

Ability to maintain and update files for active and archived contracts to ensure complete and current records

Demonstrated experience with software utilized for the processing of purchasing requisitions and purchase orders

Ability to gather required documents from vendors to complete the vendor verify process

Physical Demands

Physical ability to perform office and related work, including operating computers and office machinery; stamina to sit for extended periods of time; strength to lift and maneuver materials weighing up to 25 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Example of Duties

Reviews requisitions and ensures that such requests are complete and that proper authorization has been obtained. Processes purchase requisitions for all using departments. Provides technical support to using departments on purchasing requisition software. Tracks and maintains certificates of insurance for all contractors or vendors with active contracts / purchase orders. Maintains ITS database. Maintains database with all required documents and manages all notifications provided to using departments in order to alert staff of contract end / renewal dates. Maintains metrics to track department's workload as directed by the manager. Tracks and maintains easement files. Validates and processes Par-Up, Par-Down and Add-Line requests to existing FY and / or multi-year purchase orders. Distributes purchase orders and change orders to vendor contact, project manager, and purchasing team. Assigns active contracts to Schedules 31 and 32 for current fiscal year budget annually in Q1. Manages share drive project folders (current and historical) to ensure the department has complete and accurate records. Adds and edits vendors in purchasing database while maintaining a purchasing vendor file database. Revises agenda items in preparation for the agenda team deadline post departmental review meeting. Carries out Contract Express duties. Completes No Cost Time Extensions for all using departments. Uploads documents into agenda software for agenda team's use beginning January 2023. Facilitates a workshop to the department two times per year on a topic that is beneficial to all attendees. Executes and distributes service monitor agreements and renewals for option year contracts. Processes annual requirements for the agenda team each fiscal year. All other duties as assigned.