Legal Secretary

Job Description

Job Description

We are looking for an experienced legal assistant who can help the busy attorneys and paralegals at our law office assist clients. You’ll be responsible for managing office correspondence, including answering phone calls and emails, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines.

You’ll also assist with preparing legal documents, communication, and perform any other tasks as needed to ensure our firm is operating efficiently. This is a fast-paced environment, and we deliver a high-quality work product for clients. Attention to detail is a must.

Compensation :

$52,000 - $80,500 yearly

Responsibilities :

• Use daily time records to properly process client billing with support from the accounting department
• Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines
• Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events
• Undertake other duties as needed to ensure the firm operates efficiently
• Answering phones, obtaining necessary information from callers onto the Clio system for the attorneys, routing calls, and making call logs
• Maintain good client relationships for attorneys
• Complete all document processing and correspondence assignments accurately
• Prepare New Case Matters on Clio for new and existing clients, and engagement letters
• Maintain vendor folders and process daily mail
• Prepare and process costs and add them to the Billing with receipts, sending them to the appropriate parties, in accordance with the guidelines
• Prepare and arrange Personal Service, Copying, and facsimile requests
• Make all necessary travel arrangements
• Maintain accurate time entries for activities daily, for attorneys and yourself, on the billing software
• Maintain attorney / paralegal calendar, including scheduling and coordinating, telephonic, Zoom, and in-person meetings
• Organize and maintain the common areas throughout the office
• Maintain and Order supplies
• Process and drop off returns
• Maintain client e-file and tangible files
• Prepare cover letters and mailings
• Create shells, type and format a variety of litigation pleadings and discovery documents; prepare documents for filing and service of documents; electronically file and serve court documents as required by state, Federal, and local rules
• All other duties as assigned or required

Qualifications :

Competencies :

About Company

Our law firm was established over 30 years ago in Torrance, CA. The father-daughter legal team provides high-quality professional legal services for clients. The firm appears in Los Angeles and Orange County courts, providing clients with individually tailored representation, with a focus on Probate and Family law matters.

Benefits :