AP / AR Coordinator

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POSITION OVERVIEW

Must have Basic Microsoft Excel skills and be comfortable with ERP and various computerized accounting systems. Experience in a Manufacturing Environment preferred. This role involves providing financial, administrative, and clerical support to the organization, largely, through the processing, verifying, and reconciling of supplier invoices as well as, preparing and posting customer invoices and reconciling customer payments.

ESSENTIAL JOB FUNCTIONS

Accounts Payable :

Assemble, review, and verify invoices and check requests

• Sort, code, and match invoices
• Key and upload invoices into ERP Accounts Payable system
• Set invoices up for payment
• Track expenses and process expense reports
• Prepare and perform recurring check runs
• Reconcile accounts payable transactions
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain regular correspondence with vendors and respond to supplier inquiries
• Assist in producing monthly reports
• Assist with month end closing activities and annual audits
• Maintain confidentiality of organizational information

Accounts Receivable :

• Prepare, post, verify, and record customer payments and transactions related to accounts receivable
• Create invoices according to company practices; submit invoices to customers
• Maintain and update customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent accountholders to request payment
• Create reports regarding the current status of customer accounts as requested
• Research customer discrepancies and past-due amounts with the assistance of other staff when needed
• Reconcile Accounts Receivable transactions
• Assists in generating monthly billing statements based on the general ledger
• Assist in producing monthly reports
• Assist with month end closing activities and annual audits
• Assist in reconciling revenue accounts each month.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS

An Associates degree, or Bachelors degree in Accounting preferred.

Proficient in Microsoft Office Suite, as well as other accounting software programs, SAP is a plus.

Excellent organizational skills and attention to detail.

LANGUAGE SKILLS

Excellent phone and listening skills. Must be able to effectively communicate with vendors and customers. Good reading and writing skills in English. Ability to quickly grasp and use specialized software.

MATHEMATICAL SKILLS

Skilled in mathematics, and data analysis. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Ability to independently and quickly assess needs and determine appropriate action.

PHYSICAL DEMANDS

The physical demands of this position are typical of office and light manufacturing environments.

WORK ENVIRONMENT

The primary work environment is located in the office area. The noise level in the work environment is low.