Executive Assistant

Executive Assistant Opportunity

We are looking for a highly organized and proactive Executive Assistant to support senior leadership in South Boston, Massachusetts. This contract position requires an individual who can handle multiple tasks with efficiency, maintain a detail-oriented approach, and ensure smooth day-to-day operations for executives. The role involves managing schedules, coordinating travel, and facilitating meetings to help optimize the executive team's productivity.

Responsibilities :

• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.
• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.
• Prepare itineraries and ensure all travel arrangements align with executive preferences.
• Facilitate executive meetings by preparing agendas, recording minutes, and following up on action items.
• Serve as a key point of contact for executives, handling correspondence and prioritizing communications.
• Manage time-sensitive tasks and deadlines with efficiency and attention to detail.
• Collaborate with other departments to ensure seamless communication and support for executives.
• Address last-minute changes to schedules or travel plans with flexibility and problem-solving skills.
• Monitor and organize documents, presentations, and reports for executive use.
• Uphold confidentiality and a detail-oriented approach when handling sensitive information.

Requirements :