2024-25 Records Secretary - Larkspur ES

Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements : Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.

Specific skill based competencies required to satisfactorily perform the functions of the job include : operating standard office equipment including pertinent software applications;

preparing and maintaining accurate records.

• KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and / or ratios; read a variety of manuals, write documents following prescribed formats, and / or present information to others;
• and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include : codes, regulations & laws related to student attendance and registration;

business telephone etiquette.

• ABILITY is required to schedule activities; gather and / or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances;
• work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and / or groups;

work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans.

Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include : establishing and maintaining effective working relationships with students, parents, employees and community;

working with detailed information / data and meeting deadlines and schedules; communicating with

diverse groups of individuals; working with frequent interruptions; setting priorities and working under minimal supervision;

maintaining confidentiality; ability to read, write and communicate clearly in English.

Responsibility

Responsibilities include : working under direct supervision using standardized routines; providing information and / or advising others;

utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to significantly impact the organization’s services.

W o r k Environment

The usual and customary methods of performing the job's functions require the following physical demands : some lifting, carrying, pushing, and / or pulling, and significant fine finger dexterity.

Generally the job requires 50% sitting, 25% walking, and 25% standing. The job is performed in a generally hazard free environment.

Ex p e r i e nce : Job related experience is desired.

Education : High school diploma or equivalent.

E quivalency :

Required Testing Certificates and Licenses

Pre-Employment Proficiency Test CPR Certificate First Aid Certificate

Continuing Educ. / Training

Clearances

Criminal Background Clearance