Administrative Assistant

Ultimate Staffing is partnering with an organization in Severn, MD who is looking for an experienced Administrative Assistant.

As an Administrative Assistant, you will be responsible for performing a variety of clerical and administrative tasks to support the smooth functioning of our client's office.

Your duties will include managing schedules, organizing files, assisting with correspondence, and providing general administrative support to various departments.

Location : Severn, MD

Schedule : Monday-Friday

Pay : $20-$24 / hourly based on experience

Responsibilities :

• Assist with day-to-day office operations, including answering phones, managing mail, and coordinating office supplies.
• Schedule appointments, meetings, and events for executives and team members, ensuring timely reminders and updates.
• Maintain accurate records and databases, inputting information, updating files, and organizing documents for easy retrieval.
• Draft, edit, and proofread correspondence, reports, and presentations, ensuring accuracy and professionalism in all communications.
• Assist with travel planning and arrangements for staff members, including booking flights, hotels, and transportation, and preparing travel itineraries.
• Assist with client and vendor communications, inquiries, and requests, providing excellent customer service and support.

Qualifications :

• Previous experience in an administrative role, preferably in a corporate or professional office environment.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a professional demeanor and the ability to interact with staff at all levels.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.