Payroll Specialist

Payroll Specialist

Hourly Rate : $28.85 $40.87

Schedule : Full-time, Day Shift, 9 : 00 AM start time

Work Arrangement : Onsite

Responsibilities :

• Processing of bi-weekly payroll; includes entries, reviewing, auditing, and running multiple post payroll reports for US and UK
• Payroll reconciliation against funding
• Processing employee status changes, make-up time forms, meal waivers
• Processing parking stipends; end of month payroll
• Processing deferral changes weekly (employee 401k elections) as well as 401k loans
• Processing annual merit increases and additional payrolls as needed
• Assigning Time Off policies
• Payroll General Ledger (G / L) reconciliation
• Processing garnishments, includes agency responses
• Processing manual checks / banking ACH for terminated employees (final payments)
• Provide OT reports to each division head / upper management
• Reporting union payroll costs to Finance team (Entertainment Partners)
• Registering for wage accounts with states as added to payroll and setting up state and local tax jurisdictions in ADP
• Processing / paying select local taxes that ADP does not handle (quarterly)
• 401k funding
• HSA funding (Health Savings Account)
• Processing domestic and international wires
• Processing vendor wires for A / P; payment manager / manual wires / wire recalls / wire amendments (in communication with A / P as well as Wells Fargo)
• Reporting of daily bank deposits to Finance team
• Reporting of company credit card balances to Finance team
• Monthly benefits billing (Aetna / Kaiser / MetLife); accessing invoices from vendor portals and reconciling each cost per employee and business segments
• Cap labor reporting; updating and verifying rates (pHelix / QuickBase)
• Monthly vacation accrual reconciliation
• Providing documentation and reports for internal and external audits (workers comp / 401k / EY)
• Cross-charge billing; reporting wages and employer taxes and 401k match for select employees
• Reviewing ADP credit and debit invoices as received and forwarding to Finance team
• Multiple reports for Management / HR / Finance as needed
• Continuous communication with employees and supervisors; assisting with general inquiries, time off requests, timecard issues and edits
• Proficient with MS Excel (formulas, V-lookup, Pivot tables, etc.)
• Perform ad-hoc duties as assigned