Records Management Specialist

Sheriff's Office Position

Under general direction, the Records Management Specialist performs complex clerical, secretarial and administrative support services to the Sheriff's Office. This position provides support to the department head and is the highest level of administrative support in the department. This position affects the operation of the department, which may include the well-being of the immediate staff of the Sheriff's Office and requires the timely provision of services to others. This position must meet deadlines, have good attendance, be punctual, be reliable, have honesty, integrity, be free from moral turpitude, and have a proper attitude.

Responsibilities include :

• Planning, prioritizing, and assigning daily work tasks.
• Researching, timely entry, and removal of records in the agency databases.
• Maintaining various records and statistical reports.
• Establishing and maintaining computerized and paper files.
• Retrieving, recording, and refiling paper or computer documents.
• Answering, screening, and directing telephone calls.
• Responding to questions and making referrals to other sources of information.
• Providing administrative support in all capacities to agency employees / units.
• Providing office coverage when needed for other administrative staff.
• Taking dictation, transcribing, and typing correspondence.
• Composng, typing, editing, and preparing various final correspondence.
• Maintaining the integrity of official records and files of the department.
• Attending and participating in training seminars and programs.
• Reading and comprehending law enforcement records, offense codes, and regulations.
• Exercising judgment and discretion in dealing with the public and interpreting departmental policies.
• Interpreting and executing complex written and oral instructions.
• Successfully multi-tasking; remaining calm and acting resourcefully.
• Working closely with the Records Supervisor when reviewing and processing expunction and sealing orders.
• Coordinating with the Records Supervisor to oversee the records destruction process.
• Handling all correspondence regarding offense reports and criminal histories.
• Communicating all changes and problems to the supervisor.
• Rendering credible testimony in any court proceeding.
• Performing other duties as assigned.

Education and / or experience required :

Other qualifications, certificates, licenses, and registrations :