Receptionist

Job Description

Job Description

We are looking for an organized Receptionist to join our team in Santa Barbara, California. In this contract-to-permanent position, you will play a key role in managing daily office operations, supporting attorneys, and ensuring a welcoming environment for clients. This role offers an excellent opportunity to contribute to the success of a dynamic legal office.

Responsibilities :

• Manage incoming correspondence, including mail, faxes, and courier deliveries, ensuring timely routing and responses.
• Organize and maintain office documents within the document management system, ensuring accessibility and accuracy.
• Schedule appointments and coordinate office calendars to optimize workflow.
• Uphold confidentiality standards by safeguarding sensitive client and attorney information.
• Maintain a clean and organized lobby or waiting area, offering refreshments to clients as needed.
• Monitor office supplies inventory, place orders, and evaluate new products to ensure smooth operations.
• Perform basic preventive maintenance on office equipment and coordinate repairs as necessary.
• Represent the office as a courier by delivering documents to court clerks, post offices, banks, and supply stores.
• Support the organization’s reputation by taking initiative to address unique requests and explore ways to enhance office processes.
• Minimum of 1 year of experience as a receptionist or in a similar administrative role.
• Proficiency in handling multi-line phone systems and managing inbound calls effectively.
• Strong organizational skills with the ability to maintain accurate records and schedules.
• Excellent communication skills, both verbal and written, to interact professionally with clients and team members.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Familiarity with office equipment and basic maintenance procedures.
• Flexibility to perform courier tasks and travel locally as needed.
• Experience in a part-time receptionist role is a plus.