Program Assistant 3

Program Assistant

Northwestern's Department of Mathematics seeks a detail-oriented Program Assistant 3 to help support its mission. The Program Assistant handles purchasing, reimbursement, and reconciliation functions for the department. This position supports the Business Administrator in analysis of department finances and research grant administration. This position provides additional support in the areas of faculty recruitment and other department functions as assigned.

This is a full-time position at 37.5 hours per week and works onsite five days per week and does not allow for remote work. The target hiring range for this position will be between $41,108 - $52,852 per year, which is $21 - $27 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Specific Responsibilities

Transaction Oversight :

• Processes all reimbursements (travel and non-travel) and purchasing requests submitted by faculty, graduate students, and visitors, including submitting a request for a new vendor code to the university's purchasing system (when necessary), confirming accuracy of submitted reimbursement reports, ensuring reimbursement and purchasing requests comply with university policy, and entering purchase orders into the university's financial system;
• Monitors the transaction until the request has been processed by Accounts Payable for timely payment to vendors and individuals.

Financial Analysis :

Hiring and Promotion :

Miscellaneous : Performs other duties as assigned.

Minimum Qualifications

Minimum Competencies