Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Santa Rosa, California. This role is essential in managing the company's financial obligations, ensuring timely and accurate processing of invoices, payments, and reconciliations. The ideal candidate will bring strong organizational skills and attention to detail, coupled with a solid understanding of accounting principles.

Responsibilities

Review, verify, and process vendor invoices in line with company policies and procedures.

Match purchase orders, receiving documents, and invoices to ensure accuracy.

Process payments through checks, ACH transfers, and wire transfers promptly.

Reconcile vendor statements, identifying and resolving discrepancies effectively.

Maintain thorough and organized records of all accounts payable transactions.

Address vendor inquiries and foster positive relationships with external partners.

Assist in month-end closing activities related to accounts payable.

Monitor accounts to ensure payments are current and properly coded.

Collaborate with internal teams such as Procurement and Receiving to address payment issues.

Adhere to compliance standards and support internal controls and audit requirements.

Requirements

Minimum of 3 years of experience in accounts payable or general accounting.

Familiarity with 3-way match processes and automated invoice processing systems.

Strong problem-solving skills with the ability to work independently or collaboratively.

Knowledge of sales tax regulations and financial reporting principles.

Proficiency in Microsoft Excel and other Office applications.

Exceptional attention to detail and accuracy in handling financial data.

Excellent communication skills for interacting with vendors and internal departments.

Strong organizational and time-management abilities.