Human Resources Generalist / Admissions Coordinator

The Waterford Care Center is seeking a Human Resources Generalist / Admissions Coordinator to join their team! The Human Resources Generalist acts as the sole resource for all Payroll submission and Human resources activities at the facility level. The primary purpose is to ensure current and applicable federal, state and local standards, guidelines, and regulations as pertaining to employees in addition to recruitment and retention of staff. This role will also be handling some admission responsibilities 20-30% of the time.

Human Resources Generalist Duties and Responsibilities :

Responsible for ensuring a candidate’s record is moved correctly through the Applicant Tracking System (ATS), including training hiring managers on the process.

Ensuring fingerprinting process is started prior to new employees starting.

Entering employees into the HRIS system following background check completion and ensuring new hires complete all onboarding steps.

Scheduling and presenting HR topics in weekly new hire orientation using all provided materials.

Working with administrator to ensure all facility managers are included in the new hire orientation and present their material, as provided.

Reviews, manually corrects, enters deductions, and submits payroll for processing.

Participates and / or leads various recruiting initiatives which may include job fairs, partnerships with schools, and managing social media accounts.

Manages FMLA and other leaves at the facility, following the process and ensuring compliance with HIPAA.

Follows all policies and procedures and trains facility employees on company policies and procedures.

Maintaining OSHA files and annually submitting and posting OSHA required documents.

Acts as the sole resource at the facility for all benefits and handbook-related questions, working with regional and home office HR team if resolution not achievable at the facility level.

All other duties, as assigned.

Admission Coordinator Duties and Responsibilities :

Creates name tags and welcome packets for resident rooms and deliver Admission Notification to floor nurse.

Will greet residents upon admission. For after hour admits, must notify reception and IDT in advance to ensure a smooth transition for the resident and residents’ family.

Securing new customers through the facility tour process.

Responsible for managing all swim lanes within the RESIDE software; including reviewing and editing of demographic and payer information to ensure the contract reflects accurate information.

Work with residents or other responsible parties to complete resident agreements via RESIDE within 72 hours of admission.

Requesting concurrent authorizations to extend the length of stay, uploading appropriate supporting documentation to PCC, recording the authorization information in the appropriate places with in PCC as well as managing the authorization log.

Assist with facility rounds upon request.

Perform miscellaneous concierge duties.

Human Resources Generalist Qualifications and Skills :

Working knowledge of WOTC, EEO, I-9, ERISA, COBRA, FMLA, ADA, Worker’s Compensation, etc.

Working knowledge of benefits plans.

Working knowledge of OSHA documentation management.

Strong HR management and leadership skills.

Ability to multitask and prioritize work.

Basic to intermediate knowledge with Microsoft Office Suite

Ability to coach other employees / managers at all levels in the facility to ensure processes are understood and followed consistently.

Human Resources Generalist Education and Experience :

Bachelor’s Degree in Human Resources Management or related field preferred.

HRCI or SHRM certification preferred, but not required.

At least 1 year of HR Generalist or Assistant experience preferred.

At least 2 years of experience working in a skilled nursing facility or hospital environment preferred.

Experience working with typical HR systems, including applicant tracking systems, HRIS systems, LMS, and others.

Experience working in a union environment preferred, based on location.

Physical Requirements :

Must be able to move intermittently throughout the workday.

Benefits :

Daily Pay & Competitive Compensation

401(k) with company match

Medical Insurance

Dental, Vision, and Disability insurance

Employee Assistance Program (EAP)

Employee Discount Program

Innovative Training Programs

Opportunity for Growth and Advancement

Paid Time Off

And much more!

The Waterford Care Center is an Equal Opportunity Employer and do not discriminate based on any protected right such as race, color, nationality, gender, age, disability or any protected applicable right under the National Labor Relations Act.