Administrative Assistant

Job Description

Job Description

Salary :

• Provideadministrativesupportacross the facility, including backup for otherstaff whererequired.
• Support hiring managers by posting ads, organizing interviews, maintaining system data and supporting the onboarding process.
• Manage information relating to staff benefits and general enquiries from the team.
• Support the global finance team with invoice and payment administration
• Support the management ofFacilities, Vehicles, Equipment. Carry out monthlysystem checksand obtain quotes / facilitate repairs.
• Coordinate Vendors around cleaning, maintenance & utilities,monitoringperformance and acting where required
• Organizemonthly team lunchesand otherengagement activitieswhere requested.
• Serve as the first point of contact for visitors, vendors, and incoming communications (phone, email, mail).
• Maintain and organize office systems, supplies, and equipment.
• Schedule and coordinate meetings, appointments, and travel arrangements for management and staff.
• Assist with document preparationreports, presentations, correspondence, and data entry.
• Maintain filing systems (both digital and physical) to ensure accessibility and compliance.
• Assist with internal communication.
• Support the management team with general administrative projects as required.