Associate Director for Administrative Operations

Description

Associate Director for Administrative Operations

Office of the President

Georgia State University

At Georgia State University (GSU), we value the unique skills, perspective, talents, and passion that each employee contributes to its learning community. To work at GSU is to accept an invitation to participate in the growth and development of the internal and external community we serve! To work within the Office of the President , gives you the opportunity to be a direct contributor in the future of GSU!

The Associate Director for Administrative Operations plays a key role in supporting the Office of the President by managing administrative operations, coordinating high-profile events, and ensuring the efficient flow of daily office activities. Reporting directly to the Executive Vice President for Administration and Chief of Staff, this position is being established with responsibilities strategically reallocated to strengthen operational support for the President's Office.

As a senior administrative leader, the Associate Director oversees office workflows, manages event spaces and venues, coordinates complex schedules and communications, and serves as a liaison with internal and external stakeholders. This includes working with faculty, staff, donors, legislators, and government agencies to ensure seamless planning and execution of presidential and provost-level initiatives.

The Associate Director also provides leadership in resource management and may supervise additional support staff, while handling sensitive and confidential information with discretion. By tracking deliverables, anticipating operational needs, and managing correspondence and status reports, the position enables the President and Chief of Staff to focus on strategic decision-making.

The Associate Director functions as the operations manager for the President's Office, aligning administrative systems, staff, and resources to advance the goals of the President and the university, while fostering effective communication and operational excellence across units.

DUTIES AND RESPONSIBILITIES :

• Support President and Provost Office for tactical logistics, planning, and cross-unit coordination for office events not included in the University-wide PRMC Events (e.g. University-to-University visits, international President visits, special VIP tours, and special student events directed to Provost-President)
• Serve as primary Administrative Assistant to the EVP / COS. Serve as backup to all Office of President support staff. Monitors President's general (non-person) email account to execute responses that leads to special projects and events.
• Serve as primary manager for event spaces and pop-up spaces controlled by the President / Provost's Office (e.g. Football and Basketball athletic suites, pop-up events at Baseball, Beach Volleyball, Soccer, Track, Golf, President's Residence, in-office lunch meetings, Centennial Hall lobby, Woodruff / Hurt Park, and others)
• Manages proactively Presidential informal meetings with faculty and administrative units (e.g. department meeting visits, special student events)
• Serves as primary agent of EVP / COS to work with Government Affairs to solidify effectively a list of important external activities that connect the President / Provost with legislators, city officials, business leaders, and municipality leaders associated with all six (6) campuses
• Support Provost EA and President EA in timely submission of travel and purchase reimbursements and processing
• Manages correspondence to all stakeholders to the President / Provost Office including pre-event correspondence, thank you notes, delivering "brag" material broadly, responding to VIPs in an ultra-timely manner with precise follow-up
• Serve as primary manager of office-wide (President / Provost) status reports while keeping reports fresh and relevant
• Stratify information for delivery specifically for the President and for the Provost
• Supports additional "all-hands-on-deck" activities for both President and Provost's Office

Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and / or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications

Minimum Hiring Qualifications :

Bachelor's degree in business, higher education, or a related field and 4 years of supervisory / management experience. Candidates should have experience in executive-level administration, event coordination, and cross-unit collaboration. Strong skills in project management, communication, and office technology are required; professional certifications are a plus.

Department : Office of the President

Location

: Atlanta Campus

Shift : 8 : 30AM - 5 : 15PM

Salary : $80,000 - $95,000

FLSA Status : Exempt

Job Type : Full Time (Benefits Eligible)

Job Posting

: 11 / 03 / 25, 11 : 31 : 22 AM

Closing Date

: 11 / 07 / 25, 4 : 59 : 00 AM

Special Instructions :

To be fully considered for this position all candidates must submit the following at the time of submission :

Final candidates must provide three professional references.

#LI-KH1

Georgia State University Values : COMMUNITY : Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING : Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION : Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY : Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE : Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION : Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https : / / www.usg.edu / policymanual / section6 / C2653.

Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime : Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.