Bid and Contract Coordinator - SarasotaSutter Roofing Company • Sarasota, FL, US
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Bid and Contract Coordinator - Sarasota
Sutter Roofing Company • Sarasota, FL, US
1 day ago
Job type
- Full-time
Job descriptionReview subcontracts for scope, terms, and accuracy, ensuring alignment with the project requirements. Identify and address inconsistencies in subcontract terms or scope. Coordinate with subcontractors and Accounts Payable to gather necessary documentation to execute the contracts (insurance, W-9s, etc.). Maintain subcontractor and vendor records in compliance with company policies. Follow up on pending bids and proposals to determine status and secure feedback. Communicate updates to the vice president of estimating, estimators, and other relevant team members. Provide administrative support to ensure smooth handoff of awarded projects to the operations team. Maintain reports and summaries for management on bid activity and project status. Assist in maintaining databases for bid tracking, customer relationships, and project documentation. Schedule meetings and coordinate communication between internal teams and external clients. Assist with onboarding new subcontractors and ensuring they meet company qualifications. Coordinate pre-bid meetings, site visits, and follow-ups with clients or project owners. Support estimators by gathering project documents, filling out CRCs, or organizing project-specific information. Provide additional administrative support to the vice president of Estimating as required. Occasional after hours marketing events and shows as needed. High school diploma or equivalent required. Experience : 3+ years of experience in a similar role within the construction industry, preferably in estimating or contract administration. Strong organizational and multitasking skills with the ability to manage a high volume of requests and deadlines. Excellent communication skills, both written and verbal, with a customer service mindset. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Strong attention to detail, particularly in reviewing contracts and project documentation. Ability to work collaboratively with estimators, project managers, and operations staff. Knowledge of roofing systems, materials, and terminology is a plus but not required. Group health insurance, including medical, dental and vision. Optional supplemental insurance. 100% company paid Life and AD&D Insurance with the option to buy up. 100% company paid Short Term and Long Term Disability. 401(K) with employer match. Profit Sharing Plan. Discount Programs for theme parks, attractions and shows nationwide. Performance Recognition Award. Service Excellence Award. Annual Performance Reviews with potential for raises and bonuses. On-the-job Training.
Why should you choose to work at Sutter Roofing?
One of the longest-serving and largest roofing and sheet metal contractors in Florida and the U.S., Sutter Roofing remains at the forefront of the roofing industry. For over 120 years, our dedicated employees have built the company's reputation by providing high-performance commercial roofing systems, quality work, superior customer service, and the latest technological innovations.
From our four locations throughout Florida, Sutter Roofing has established a solid reputation for providing excellent customer service to a broad range of industries including Industrial, Health Care, Education, Retail, Cold Storage, Distribution, Government, and Condominiums. Sutter Roofing installs all types of commercial roofing systems, including the latest technologies as well as LEED-certified roofing products. From new construction, re-roofing, sustainability, and restoration, to repairs and roof maintenance programs, Sutter Roofing provides high-quality solutions customized for today's economy.
Responsibilities : Bid Management :
- Manage and prioritize a high volume of bid invitations (approximately 120 per week).
- Notify prospective customers of Sutter participation choice in the bidding process.
- Download, organize, and distribute project documents (plans, specifications, addenda) to the estimating team.
- Track and maintain a centralized log of bid invitations, deadlines, and follow-ups.
- Assist in creating and submitting bid packages, ensuring all required documentation is accurate and complete.
- Assist in requesting a bid bond.
Contract Administration :
Project Coordination :
Administrative Support :
Other Duties :
Disclaimer : All job requirements are subject to possible revision to reflect changes in the position requirements.
Qualifications :
Benefits :
Full Time Exempt Position - Starting annual wage of $52,000 based on experience.
Come and work for Sutter Roofing and have your last first day at work forever!
Equal Opportunity Employer, including disabled and veterans.
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Contract Coordinator • Sarasota, FL, US
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