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Executive Assistant to the President
Executive Assistant to the PresidentWHSP Medical, P.C. • Boston, MA, US
Executive Assistant to the President

Executive Assistant to the President

WHSP Medical, P.C. • Boston, MA, US
11 days ago
Job type
  • Full-time
Job description

Position : Executive Assistant to the President, WHSP Medical, P.C.

Location :  Brighton, MA (in-person)

Hours : Approximately 9 : 00 a.m. - 6 : 00 p.m., flexibility required.

About Us :

The Women's Health Sports and Performance Institute is a pioneering startup organization dedicated to advancing research on female athletes and ensuring this vital information reaches athletes and their support teams. We're a mission-driven team making a significant impact in women's sports and health. WHSP Institute is led by Dr. Kathryn Ackerman, President. Dr. Ackerman is a triple-boarded physician in Internal Medicine, Sports Medicine and Endocrinology, Co-Chair of the US Olympic and Paralympic Women's Health Taskforce and the Chair of USRowing's Medical and Sports Science Committee. She also leads WHSP Medical, P.C., a medical practice providing care to athletes of all ages and abilities.

The Role :

We're seeking an exceptional Executive Assistant to Dr. Kathryn Ackerman for her work at the WHSP Institute. This role goes beyond traditional administrative support : you'll proactively solve problems, independently manage initiatives, and drive projects so Dr. Ackerman can focus on strategic priorities. In our small, fast-paced startup, you'll operate with limited guidance, anticipating needs, resolving challenges, and ensuring seamless operations.

Key Responsibilities :

  • Serve as a strategic partner to Dr. Ackerman, proactively identifying issues and resolving them before they require her attention.
  • Manage complex calendar coordination and prioritize competing demands on Dr. Ackerman's schedule.
  • Act as an effective gatekeeper for emails, calls, and requests; triage, track, and follow up promptly.
  • Uphold strict confidentiality and sound judgment when handling sensitive information and documents.
  • Take ownership of projects and initiatives, driving them forward independently and reporting progress regularly.
  • Interface professionally with external organizations and key stakeholders.
  • Perform essential administrative tasks while maintaining focus on higher-level problem solving and priorities.
  • Adapt quickly to changing priorities in a fast-paced startup environment; assist with ad hoc projects as they arise.

Qualifications :

The ideal candidate will have :

  • A Bachelor's degree or equivalent, with a record of academic success
  • Five or more years of experience supporting senior executives in fast-paced environments
  • Excellent organization and communication skills, especially for interacting with outside constituents
  • Comfort with technology and learning new systems. Proficiency with Microsoft Office suite (Outlook, Excel, Word, and PowerPoint)
  • Proven problem-solving and project management track record
  • Flexibility to occasionally work evenings / weekends for critical tasks
  • Experience in a startup or small, unstructured company environment (preferred)

    • The ideal candidate possesses the following traits :

  • Strong character, integrity, and professionalism
  • Strong work ethic and dedication to excellence
  • Thorough, resourceful, and exceptionally detail-oriented
  • Able to work independently with minimal supervision in an unstructured environment
  • Commitment to the mission of supporting female athletes
  • Appreciation for the competitive athlete spirit

    • What We Offer :

  • Opportunity to make a meaningful impact in women's sports and health
  • Direct partnership with senior leadership in a growing organization
  • Opportunity for personal and professional growth as our organization expands
  • Interaction with athletes, coaches and thought leaders across women's sports
  • Dynamic, mission-driven work environment
  • Minimal travel requirements
  • Competitive salary and comprehensive benefits package

    • How to Apply :

    Please submit your resume and a brief cover letter outlining your interest in working at the intersection of women's health, sports, and performance to jthompson@whspmedical.com.

    To view this and our other open positions, and to learn more about WHSP Medical, P.C., please visit https : / / www.whspmedical.com / careers.

    WHSP Medical is an equal opportunity employer. WHSP Medical provides equal employment opportunities to all employees and applicants for employment regardless of race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or military service.

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    Executive Assistant • Boston, MA, US