Accounts Payable Manager

Primary Purpose

Manage the daily operations of the accounts payable function of the finance office and assist finance staff in performing various accounting and cash management functions. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education / Certification / Licensure

Bachelor's degree in accounting or related business field; seven years of accounting or accounts payable experience may substitute for Bachelor's degree.

Special Knowledge / Skills

Supervise the work and assess the performance of assigned staff.

Effective communication and interpersonal skills

Strong computer skills

Proficient organizational and file maintenance skills

Knowledge of general office practices and procedures

Competent math skills

Ability to maintain confidentiality, multi-task, and work with little supervision

Knowledge of or ability to learn finance software, Excel, Word

Experience

Minimum of 3 years accounts payable experience with an emphasis on accounting functions. Accounts payable and accounting experience with an educational institution preferred.

Major Responsibilities and Duties

• Oversee the production and distribution of weekly accounts payable process, including check printing.
• Train and supervise accounts payable specialists; provide support and assistance and be their primary point of contact on accounts payable matters.
• Review check requests and mileage logs for proper supporting documentation, approval, completeness, accuracy, and budget availability.
• Maintain and replenish petty cash and postage stamp inventory.
• Prepare and verify deposits prior to sending to the district's depository.
• Void checks and post to finance system.
• Manage and distribute district credit cards.
• Maintain general ledger account codes and chart of accounts.
• Close general ledger monthly and change accounting period.
• Prepare and file annual Claim for Excise Taxes for Compressed Natural Gas Form 8849 as needed.
• Process, print, and mail all vendor 1099s, preparing related reports and transmitting to the IRS.
• Review IRS Notice CP-2100A and take appropriate action, including B Notices to vendors as necessary for incorrect TIN's.
• Create and transmit payment file for integrated payables.
• Oversee and manage daily operations of integrated payables process.
• Prepare and distribute all district wide communications relating to accounts payable.
• Plan and perform accounts payable related trainings for district staff.
• Provide support for the annual external audit by pulling and reviewing check samples.
• Prepare journal entries as needed.
• Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
• Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
• Stay up-to-date professionally through the selection of quality professional learning opportunities personal growth.
• Research district policy, precedent, and current practices prior to taking action.
• Participate as an effective team member who contributes to district, department, and content goals.
• Demonstrates proficient levels of technology applications.
• Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
• Utilize time wisely for effective management of job responsibilities.
• Maintain punctuality in daily work times, appointments, and meetings.
• Meet task completion deadlines established by supervisor.
• Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
• Work cooperatively with co-workers and supervisors to ensure that the goals of the school / department are met.
• Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
• Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective verbal and written communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions

Physical Demands / Environmental Factors

Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive hand motions

Term : 230 days

Pay : Admin / Mgmt 3