Administrative Officer - POLY (AGC / GRN)

Top Secret Administrative Officer

The Administrative Officer plays a pivotal role in supporting the operational efficiency of security services for a high-value data center environment. This position ensures compliance, record keeping, personnel support, ongoing training, and seamless administrative coordination in a mission-critical facility requiring heightened security protocols.

Responsibilities :

• Maintain accurate records of incident reports, visitor logs, shift schedules, and audit documents
• Ensure compliance with data center security standards and company policies
• Assist in onboarding and scheduling of security personnel
• Liaise between site supervisors and HR for leave, attendance, and disciplinary tracking
• Serve as the primary point of contact for administrative inquiries related to security operations
• Manage internal communications between on-site teams and corporate office
• Update and manage security management systems and reporting tools
• Prepare weekly and monthly performance reports and submit to management
• Track supplies, uniforms, and security equipment inventory
• Coordinate with vendors for restocking and repairs
• Organize and document required training for security personnel, including site-specific procedures and emergency protocols
• Schedule refreshers and compliance retraining based on regulatory updates
• Collaborate with site supervisors to identify skills gaps and recommend internal or external training programs
• Monitor certification renewals (e.g., CPR / First Aid, Fire Safety, Defensive Tactics)