Accounts Payable Clerk

Financial Services Coordinator

Responsible for providing financial, administrative and clerical services. Process and monitor payments and expenditures. Provide these services in an effective and efficient manner ensuring that finances are accurate and up to date.

Responsibilities

• Plan, organize and schedule workload in an efficient and effective manner allowing workload to remain current.
• Adjust to new and / or changing requirements as to workload and unusual heavy pressure.
• Responsible for processing various types of transactions including reviewing vendor invoices, data entry of vendor invoices, employee expense reports and manual check request vouchers.
• Responsible for reviewing monthly vendor account statements.
• Responsible for preparing weekly vendor payment list.
• Maintain vendor contact information including 1099 information current for use on the Vendor Master File in the Keane System.
• Responsible for scanning of all required work in legible and useable manner. Required to maintain scanning log records.
• Communicate and resolve vendor payment inquiries, invoice problems as well as understanding the procedure used to effectively manage this.
• Familiar with all policies and procedures used in performing relative job requirements.
• Establish productive working relationships and deal smoothly, effectively and cooperatively with management as well as co-workers.
• Familiar and assist with scanning and indexing of all required work in legible and usable manner.
• Delivers correspondence to Finance and Purchasing departments as needed.
• Reviews processed check request for accuracy.
• Receives, opens, logs, sorts, time-stamps and distributes mail as instructed in a timely manner.

Qualifications