Associate Director, Project Management Office

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Associate Director, Project Management Office

The Presidio Trust is seeking an Associate Director of Project Management Office (PMO). The Presidio Trust is an innovative federal agency that stewards and shares the history, beauty, and wonder of the Presidio for everyone to enjoy forever. The ancestral homeland of the Ramaytush Ohlone, the Presidio was once a military post under three flags. Today, it is a surprising national park site spanning 1,500 acres at the Golden Gate. It’s rare natural habits, inspiring views, and world-class trails are a local and global attraction. It is among the most biologically diverse parks in America and a popular destination with beaches, museums, restaurants, hotels, homes, and offices.

The Associate Director, PMO reports to the Chief Financial Officer and provides strategic leadership and agency-wide oversight of project governance, portfolio management, and operational improvement project management for the Presidio Trust. This senior role evolves and strengthens the approach to unified project portfolio management, including project intake, prioritization, resource planning, and performance tracking, to ensure alignment with the Trust’s strategic goals, and long-term financial objectives.

As an advisor to the executive team, the Associate Director leads the development and execution of the agency’s multi-year project roadmap. The role facilitates cross functional collaboration to enhance project delivery, change management, and organizational efficiency. In doing so, the Associate Director builds institutional capacity by establishing consistent standards, tools, and processes that promote transparency, accountability, and measurable results across all divisions.

The position plays a critical role in enabling the Presidio Trust to fulfill its mission by leading disciplined project execution, fostering cross-functional collaboration, and embedding a culture of continuous improvement.

This is a full-time position with benefits. The starting salary range for candidates based in the San Francisco Bay Area is $167,110 to $182,855, dependent on the experience and qualifications of the candidate. Salary may vary for candidates working from other locations. Applications received by November 7, 2025 will receive first consideration.

Responsibilities

Governance and Portfolio Management

Lead the design, implementation and continuous improvement of portfolio-level governance frameworks, including project intake, evaluation, prioritization, resource alignment, and performance tracking.

Oversee the agency’s multi-year project roadmap to ensure alignment with the strategic goals and financial projections, monitor project portfolio level KPIs and provide project reporting to leadership to support data-driven decision-making.

Partner with Finance and Planning teams to integrate project planning with annual budgeting and long-range capital investment planning, ensuring alignment of financial and operational priorities.

Establish and oversee portfolio-level risk management practices, proactively identifying, assessing, and escalating project and resource risks that could impact delivery, scope, or strategic alignment.

Process and Tools Development

Develop and maintain scalable project governance policies, stage-gate procedures and standard project management tools that promote consistency, efficiency and quality across the project lifecycle.

Ensure project tools and methodologies are aligned with financial systems and the evolving asset replacement project methodology, enabling integration between project planning and capital investment tracking.

Develop and implement standard change management processes and tools to ensure project success and smooth adoption of new systems, services and operational practices.

Lead the Technology and Operational Improvement (TOI) portfolio process, including cross-functional project selection, prioritization and review to ensure systems and operational initiatives deliver strategic value.

Stakeholder and Cross-Functional Engagement

Serve as a strategic advisor to project sponsors, department heads, and the executive team, ensuring alignment of projects with organizational priorities, available resources and long-term objectives.

Cultivate and sustain strong cross-departmental relationships promoting collaboration, transparency and shared accountability for successful project execution.

Facilitate planning sessions, workshops, and feedback loops that support continuous improvement and produce measurable outcomes in project and change management practices.

Team Leadership, Operations and Reporting

Lead, mentor, and build the capacity of PMO staff, including project managers, analysts, and specialists (both direct reports and matrixed team members) to foster a culture of performance, accountability and innovation.

Develop and implement the PMO’s strategic and annual plans, define priorities, roles, and performance standards, and manage the department budget to ensure optimal resource use.

Define and regularly report on the project portfolio’s performance including KPIs and operating metrics, using insights to identify opportunities for efficiency, inform executive decisions, and demonstrate the value of project investments.

Other duties as assigned.

Supervisory Responsibilities

Directly manages a team of two or more full-time professionals or contractors, including project managers and process analysts. Carries out supervisory responsibilities in accordance with the organization’s policies, objectives and applicable laws. Responsibilities include interviewing, hiring, and training and mentoring employees; planning, assigning, and directing work; appraising performance; fostering continuous improvement and staff development; authorizing time off; coaching and disciplining employees; and addressing complaints and resolving problems.

Required Qualifications

Bachelor’s degree in Business Administration, Technology, or related field

12 years of progressive experience in project or program management, including at least 5 years in a senior leadership or PMO role.

Demonstrated experience implementing or scaling PMO processes, particularly in the public sector, nonprofit, or hybrid public-private environments.

Deep knowledge of project governance, portfolio management, and strategic alignment frameworks.

Proven ability to lead cross-functional project teams and navigate complex organizational environments.

Strong analytical and systems and process thinking skills with ability to assess, improve and implement operational processes.

Superior project management leadership skills and experience managing or mentoring project managers and establishing standards, tools and KPIs.

Demonstrated success in leading change, influencing and building buy-in across all organizational levels.

Outstanding communication, presentation, and facilitation skills

Superior and proven ability to navigate ambiguity, adapt to changing priorities, and lead others through change by establishing quick wins and building upon them

Exceptional listening and influence management skills : demonstrated ability to create credibility and trust with the senior executive team, courage to advocate for teams, and to listen and work effectively with individuals at all levels throughout the organization

Expertise in project planning tools (e.g. Smartsheet, MS Project, Asana) and data analytic and presentation tools (e.g. Excel and PowerPoint).

Desired Qualifications

Master’s in Public Administration, Planning, Business, or related field preferred

PMP, PgMP, or PMI-ACP certification preferred; familiarity with Agile, hybrid and traditional methodologies.

Strong people management experience and track record developing, coaching, training, and building capabilities of a team

Demonstrated team leadership style that models leadership and enterprise maturity, objectivity, good judgement, integrity, calm, clarity, openness to change and new ideas, and adaptability

Ability to promote and embody the Trust’s core values of Service, Inclusiveness, Stewardship, Responsibility, and Sustainability

A good sense of humor and a passion for public service and the mission of the Presidio Trust

Willingness to contribute at both strategic and tactical levels, adapting as needed to achieve outcomes.

A passion for the mission and values of the Presidio Trust.

Background Check

This position is subject to an employment background check which shall consist of a review of applicable county, state and Federal criminal and civil records, state bankruptcy indexes, driver’s license, education, and employment history. An individual’s granting of a background check and resulting report is voluntary. However, employment is contingent upon the successful completion of an employment background check. The Presidio Trust may refuse to hire an individual, may rescind an offer of employment to an individual, or may review and terminate the employment of a current employee not successfully completing the background check.

Financial Disclosure

This position will require the completion of the U.S. Office of Government Ethics (OGE) Form 278, Public Financial Disclosure Report, both as a New Entrant into the position and annually thereafter. The purpose of the financial disclosure system is to assist employees and their agencies in avoiding conflicts between official duties and private financial interests or affiliations.

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