Contract Specialist / Writer Job at City of Ocala in Tampa

Salary : $48,040.00 - $63,800.00 Annually

Location : FL 34471, FL

Job Type : Full-Time

Job Number : 1008

Department : Procurement and Contracting

Opening Date : 10 / 08 / 2025

Closing Date : Continuous

Description

This position is responsible for drafting and reviewing various city contracts for the contracts division of Procurement. Receives and manages all contract requests from City departments and Procurement.

Examples of Duties

1. Provides support for assignments in the functional areas of contracting.

2. Responsible for drafting of all city's contractual documents including agreements, renewals, and extensions.

3. Procurement technical report writing and data analysis support.

4. Assists City departments with contractual compliance and failures, which may include vendor relations.

5. Serves as the main city contact for contracts.

6. Assists project managers with scope of work development.

7. Maintains a timeline setting priority for all requests for contracts and review of terms and conditions, agreements, and other legal documents.

8. Ability to compile and draft government contracts using city template and tailoring terms and conditions as needed for the situation.

9. Serves as lead or support personnel in negotiations of contracts as needed.

10. Ensures maintenance of accurate, through contact records and assists in facilitating efficient interdepartmental communications related to assigned areas.

11. Participates in National Contract Management Association (NCMA) webinars and classes, and other forums in order to develop contract and performance management best practices in the City, and best methods for mitigating business risk.

NONESSENTIAL JOB FUNCTIONS

1. Assists in the preparation of various manuals, such as purchasing policies and procedures, and vendors guide.

2. At times, must drive to other departments and to seminars.

Performs other duties as required.

Minimum Qualifications

Must have at a minimum a bachelor's in business administration, Marketing, Economics or related area.

Minimum of 3 to 5 years of related experience in corporate or government contracting.

LICENSES / CERTIFICATES

Must possess and maintain a valid Florida Operators Driver's License with an acceptable driving record.

Supplemental Information

KNOWLEDGE, SKILLS, AND ABILITIES

1. Working knowledge of public procurement laws, practices, and techniques.

2. Knowledge of principle and practices of contract management and negotiations.

3. Ability to write, read, interpret policies and procedures.

4. Highly skilled in Word, Excel, Adobe and other similar software applications.

5. Proficiency in communicating with various departments and project personnel on a frequent basis in order to produce accurate and concise contract documents.

6. Attention to detail, proofreading and extensive writing tasks will be required.

7. Analytical mindset to include refined problem-solving abilities.

8. Ability to resolve vendor issues, including contract default.

9. Ability to establish and maintain good working relationships and communicate clearly and effectively with subordinates, representatives of other departments, vendors, and the public.

10. Ability to productively and effectively work independently on assigned tasks as required.

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).

The City of Ocala provides a competitive, comprehensive benefit package for all full-time employees.

Health Insurance

We offer both single and family coverage, for employees working 30 or more hours per week.

Dental Insurance

For full time employees, we offer both single and family dental coverage.

Vision Insurance

For full time employees, we offer both single and family vision coverage.

Life Insurance

For full time employees, the City of Ocala provides Basic Life and Accidental Death and Dismemberments policies as an employer paid benefit. Employees can opt for additional coverage such as supplemental voluntary life, spouse life, dependent life, and child life. For full time employees, the City of Ocala provides Basic Life and Accidental Death and Dismemberments policies as an employer paid benefit. Employees can opt for additional coverage such as supplemental voluntary life, spouse life, dependent life, and child life.

Short Term and Long Term Disability

Offered to full time employees, STD and LTD coverages are income replacement benefits that assist policyholders who are unable to work for an extended period of time due to sickness or accidental injury.

Medical FSA (Flexible Spending Account) and Dependent Care FSA

Flexible spending accounts allow employees to pay out-of-pocket medical, dental, vision, and dependent care expenses using pre-tax dollars.

Pet Insurance

We also offer special pet insurance for your pets in the case of illness or accidents, as well as preventative care.

Employee Health & Wellness Center

The City of Ocala offers the use of the City Clinic for those employees, and covered dependents over the age of 8, which have elected one of our health insurance plans. Services offered by the City Clinic include primary care, chronic disease management, labs, x-rays, and wellness coaching.

Voluntary Cancer Insurance

For full time employees, the cancer insurance policy can help provide security if you, or a covered dependent, suddenly become diagnosed with cancer.

Supplemental Critical Care Insurance

Our full time employees have the option of electing critical care insurance that is available to help with medical expenses that could arise from things such as a heart attack or stroke.

Supplemental Accident Insurance

Also available to full time employees, is our Accident Coverage. This supplemental plan can be used to help with expenses like MRI's, physical therapy, and hospital admission.

Legal Plan Insurance

Full time employees can have access to local attorneys for a monthly fee and receive discounts on services such as legal consultation, wills, traffic violations and the purchase or sale of your home. The carrier also has a separate policy assisting with the matter of identity theft and social media monitoring.

Deferred Compensation Plan

Deferred compensation is available to all full-time employees at the time of employment. This benefit allows the employee to defer income without paying taxes until money is withdrawn. Current plan is administered through MissionSquare.

Direct Deposit

Direct deposit automatically deposits your net pay each pay period to your checking or savings account at your own financial institution. Direct deposit is a condition of employment for a person hired by the City.

Each pay period the employee receives an earnings statement showing gross pay, taxes, other deductions, accruals and net pay. Enrollment forms are available at Human Resources or Payroll.

Discounts - Theme Park

Discounts are available to all non-temporary employees at the time of employment.

Employee Assistance Program (EAP)

The Employee Assistance Program is available to all full-time employees and members of your household as an employer paid benefit. The EAP offers emotional wellbeing support in the form as counseling sessions and all sessions are confidential. The EAP also provides daily life assistance, legal services, and financial services.

Holidays and Paid Time off

The City provides paid holidays and paid time off for full-time employees. Refer to the Employee Handbook for details.

Retirement Plan

All full-time employees hired after 10 / 01 / 2013, apart from Sworn Police Officers and Firefighters, are enrolled in the 401a Defined Contribution Retirement Plan with MissionSquare. All contributions to the 401a Defined contribution plan are pre-tax and earnings grow tax-deferred. The City contributes 8% and employees contribute 3%. City contributions are 100% vested after one year of employment. You will be enrolled automatically and should take time to review your investment options at your earliest convenience.

Training Programs

The City is committed to provide training programs for all departments and all positions. Risk Management conducts classes in Defensive Driving, Safety, and Insurance. With rare exceptions, classes are offered during working hours, and are open to all eligible employees.

Tuition Reimbursement

All regular, full-time employees are eligible to participate in the tuition reimbursement program.

01

Do you have a high school diploma or GED?

• Yes
• No

02

Do you possess a valid State of Florida Operator Driver's License with an acceptable driving record OR If you possess a valid out of state license, do you have the ability to obtain a Florida driver's license prior to employment?

03

Please select your level of education in Business Administration, Marketing, Economics or related area.

04

Please select your level of experience in corporate or government contracting.

05

Do you have knowledge of public procurement laws, practices, and techniques?

06

Do you have knowledge of principle and practices of contract management and negotiations?

07

are you highly skilled in Word, Adobe and other similar software applications?

08

If you feel you qualify for this position due to an equivalent combination of training, education and experience, please explain below :

09

Required Testing : I do hereby affirm that I will complete the required testing online. I also affirm that no one, other than myself, will test in my place, or assist in its completion.

10

I understand and agree with the following statements :

Required Question