Facility Operations Maintenance Planner - 165301

What Success Looks Like In This Job

The Facility Operations Maintenance Planner is responsible for planning and scheduling work, processes, and materials, primarily using a computerized maintenance management system (CMMS) or other work order systems, for County-owned buildings and facilities to improve efficiency, quality, and productivity in work.

The Facility Operations Maintenance Planner is responsible for the effective execution of all maintenance work control processes. Incumbents are required to develop a safe, effective, and efficient work control plan through proper planning and scheduling of work for various maintenance and crafts projects, to be completed by Building Maintenance staff and external contractors. The Maintenance Planner is expected to monitor the technical performance of the CMMS or other work order system and make any necessary adjustments to ensure that standardized best practices are followed. The nature of the work is such that considerable independence is allowed in directing the work through the system. Performance is evaluated through observation, conferences, reports, and/or results obtained.

Examples of Duties for Success

• Coordinates all maintenance functions in County owned buildings and facilities.
• Manages work through a computerized maintenance management system (CMMS) or other work order system.
• Prioritizes work through a defined protocol of process criticality and equipment redundancy;
• Reviews work requests/orders for accuracy and clarity;
• Reviews all planned work from assigned area and determines validity and accuracy of information and engages the appropriate resources to set a preliminary priority;
• Obtains and organizes all information required for the work being performed. (i.e. drawings, vendor manuals, supplemental materials, special procedures, diagrams, etc.);
• Balances scheduled work orders with labor availability and skills;
• Maintains and monitors backlog for adherence to industry standards;
• Maintains and monitors a weekly schedule for all crafts;
• Prepares requisitions in the CMMS or other work order system to ensure materials, parts, labor and other charges are allocated to the appropriate work order;
• Verifies all material, information, tools and labor are available prior to scheduling;
• Works with Facilities staff to control spare part usage to maximize inventory control through regular turnover, without using critical spares for routine maintenance, and reducing maintenance costs;
• Coordinates maintenance needs with operational functions to minimize downtime;
• Estimates and defines requirements for total labor, materials, special tools, equipment, and skill sets, for all work including complex projects such as building shutdown, building improvement projects, etc.;
• Implements and maintains a maintenance strategy plan for assigned work locations;
• Prepares and presents comprehensive reports with recommendations or needed changes;
• Establishes and maintains advanced work planning for capital improvement and job order contract projects;
• Participates in redundancy and contingency planning for emergency situations;
• Uses critical path methods and other planning methods to coordinate and optimizes work flow;
• Assists with review of requests for proposal, contracts for maintenance, and similar documents for accuracy, approach, requirements, and recommends appropriate action;
• Develops, evaluates, and implements detailed standard operating procedures;
• Complies with Adams County procurement processes;
• Reviews, corrects, and confirms all CMMS or other work order system data;
• Maintains regular and reliable attendance;
• Demonstrates superior seamless customer service, integrity, and commitment to innovation, efficiency, and fiscally responsible activity.
• Performs other duties and responsibilities as assigned.

Qualifications for Success

Knowledge of:

• Capabilities, limitations, and functions of computerized maintenance management systems.
• Computer literacy skills including word processing, spreadsheets, databases, e- mail, and calendaring/organizer functions.
• Mechanical drawings, electrical schematics, blueprints, and process control documents.
• Preventative maintenance and repair procedures of industrial equipment associated with systems and equipment.
• Program driven maintenance practices associated with water and wastewater treatment facilities, systems, and equipment.
• Best practice maintenance strategies (i.e., Reliability Centered Maintenance,
• Six Sigma, Maintenance Excellence, Condition Based Maintenance, etc.).
• Theory and principles of electrical, electronic, pneumatics, hydraulics, and/or mechanical procedures, equipment and maintenance requirements.
• Methods, materials, tools, equipment, and procedures used in the installation, maintenance, repair, alteration, replacement, fabrication and repair of industrial mechanical and electrical/electronic equipment.

Ability to:

• Analyze and develop efficient maintenance procedures.
• Identify and correct inefficient and/or inadequate preventive maintenance and work orders, and recommend improvements to the maintenance program.
• Track maintenance performance measures and trends and produce reports thereof.
• Forecast skill and equipment needs.
• Plan, schedule, and prioritize work orders.
• Allocate resources and manage multiple tasks.
• Plan and schedule major projects.
• Research equipment performance evaluations.
• Observe or monitor people's behavior, data, or objects to determine compliance with prescribed operating or safety standards.
• Work cooperatively with others.
• Work safely without presenting a direct threat to self or others.
• Maintain positive working relationships with those contacted in the course of work.

More Qualifications for Success

Experience:

• Three years of skilled trades experience in electrical, HVAC, building maintenance, operations and maintenance of facilities, or a closely related field, including proficiency using a computerized maintenance management system OR
• Three years of skilled experience planning and scheduling in fields such as electric utilities, property management, chemical manufacturing, large-scale and/or high-tech manufacturing or other related industrial setting.

Education & Training:

• High school diploma or GED equivalent required.

License and Certificate:

• Possession of or the ability to obtain a valid Colorado Driver’s License
• Additional technical training/certification in building maintenance, construction management, or a closely related field is preferred.

Background Check: Must pass a criminal background check.

Adams County complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.