Associate Operations Director

Job Description

Job Description

Position Summary

The Associate Director of Operations is responsible for providing operational support and oversight related to Company operations and associated programs. This position plays a key role in assisting Operations management by ensuring regulatory compliance, supporting operational excellence, and contributing to strategic initiatives.

Position Duties and Responsibilities

• Assist and cross-train with Directors of Operations in their respective regions.
• Work with field operations leadership to develop a strong knowledge and understanding of company assets and their operational intricacies.
• Implement and ensure ongoing compliance with company procedures, policies, and programs consistent with organizational goals and objectives, including but not limited to preventative maintenance programs, operational, safety and environmental policies, vehicle fleet management, electronic record storage and retention, security monitoring systems, and Operational PPE requirements.
• Serve as the Company liaison with industry groups and committees.
• Provide oversight and support for the development and management of operational business unit fiscal year budgets including project tracking, monthly forecasting, and reporting, while assisting the Administrative Analyst and operations management as needed.
• Serve as the point of contact for questions and audits related to company commercial property insurance coverage.
• Assist with the preparation of regional monthly status reports.
• Analyze, report, and investigate variances in product volume inventories across custody transfer points, pipelines, terminals, loading racks, and tank farms. Reconcile and balance product inventories at facilities based on commodity, customers, and storage tank.
• Develop an understanding of Terminaling Services Agreements and assist customers with contractual questions, including product quality, inventory scheduling, tankage, billing, etc.
• Organize, review, update, maintain, and enforce the Terminal Operating Procedure Guide.
• Serve in the Incident Command System during drill exercises and in the event of an actual emergency incident.
• Coordinate root cause analyses and corrective action plans for significant operational incidents or audit findings.
• Develop a working understanding of the DOT and Marine Terminal activities and applicable regulatory agencies and regulations, including but not limited to : USCG, OPA 90, DOT-PHMSA, US EPA, Clean Air Act, Clean Water Act, etc.
• Support strategic initiatives, including special projects, due diligence, operational integration efforts, or acquisition onboarding.
• Assist the QA / QC department as needed.
• Perform other duties and projects as assigned.

Position Qualifications Knowledge, Skills, and Abilities :

Experience, Education, Qualifications :

Travel :

Physical Requirements :

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Stand; walk; move across large areas including uneven terrain, sometimes quickly;

Working Environment :

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is :

The noise level in the work environment is usually moderate.

This position is required to be performed at the work site during regularly scheduled hours. Physical presence at the work site is required. After hours availability to handle non-routine matters is required.

This job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide the incumbent with a general sense of the responsibilities and expectations of his / her position. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. As the nature of business demands change so, too, may the essential functions of this position.