Purchasing and Inventory Coordinator

Job Description

Job Description

Purchasing and Inventory Coordinator

Location : Poulsbo, WA

Job Type : Full-time

About Us

Crabtree Brands is a dynamic, growing organization focused on creating a positive and productive work environment. We are seeking an organized and analytical Purchasing and Inventory Coordinator to join our team. This is an excellent opportunity for a detail-oriented professional with a strong background in food and beverage — and a passion for efficiency, organization, and value creation.

Company Core Values

Integrity : I am honest, authentic, and accountable to my team and my community.

Deliberate : I am deliberate in my thoughts and actions. I am actively engaged in learning and improving myself and the people around me. The details of what I do matter.

Make It Better : I will do better today than I did yesterday, and I will work tomorrow to do better than I did today.

Play On The Same Team : I start from a place of trust and respect for myself and those around me. I belong on this team, sharing the load and supporting my teammates.

Create Value : I follow company processes and ensure we are all rowing in the same direction. I think about how my time and actions affect my team and our customers — no wasted effort.

Community : I work to improve community resilience by furthering a culture of trust and respect.

Position Summary

The Purchasing and Inventory Coordinator is responsible for managing purchasing and inventory control across Crabtree Brands’ Restaurant, Café, Chocolate Shop, and Retail Liquor Store.

You’ll ensure all departments have the products they need — that purchases are cost-effective, inventory levels are accurate, and product quality is maintained.

This role requires navigating multiple vendor platforms, monitoring shelf life and usage, and communicating cost and product information across departments. The ideal candidate is detail-oriented, collaborative, and comfortable working with a range of systems and suppliers.

Candidates must be passionate about food, quality ingredients, and eliminating food waste.

If the tasks below sound fun to you, you’re in the right place!

Key ResponsibilitiesPurchasing & Vendor Coordination

Place and track purchase orders for all departments across multiple supplier platforms.

Maintain vendor relationships and ensure timely, accurate deliveries.

Monitor pricing, lead times, and product availability to maximize cost efficiency.

Inventory Management

Track inventory levels for all product categories (retail, beverage, and kitchen).

Monitor product shelf life and ensure proper stock rotation to minimize waste.

Conduct routine counts and reconcile discrepancies.

Prepare and maintain accurate records of purchases, receipts, and usage.

Operational Support & Organization

Facilitate access to company resources for employees.

Maintain systems and processes for team access to high-quality ingredients and products.

Track and manage food waste to maximize value.

Support programs like Too Good To Go and food bank donations.

Identify ways to support the community within the scope of company operations.

Personality Traits and Skills Required

Self-Motivated : Able to manage time effectively, seek out information, and complete tasks accurately.

Collaborative : Begins from a place of trust and respect; shares the load and supports teammates.

Detail-Oriented : Accuracy and follow-through are essential to success.

Strong Communicator : Clear written and verbal communication skills to align teams and vendors.

Organized & Analytical : Skilled in prioritization, recordkeeping, and problem-solving.

Technically Proficient : Comfortable using purchasing portals, POS systems, and Excel / Google Sheets.

Adaptable & Curious : Open to learning new tools and systems; able to envision improvements.

Resourceful Buyer : Enjoys finding good deals and maximizing resources.

Benefits Include

Generous employee discounts on food and merchandise at all Crabtree Brands companies — Crabtree Kitchen + Bar, ChocMo, L’Atelier TR, and High Spirits.

Paid Time Off that grows with your years of service.

Health insurance options for full-time employees.

Consistent full-time schedule — ideally Sunday through Thursday.

If you’re passionate about food, organization, and efficiency — and love making systems better every day — we’d love to hear from you!