Operations Assistant (San Francisco ONLY)

Operations Assistant

Bully Pulpit International is an outcomes agency made up of strategists, data scientists, and artists. We come from politics, brands, and government and we communicate without barriers and measure what matters. We have more than 250 team members in six countries and ten offices Berlin, Brussels, Chicago, D.C., Dsseldorf, London, Los Angeles, New York, Oslo, San Francisco, and Zrich. We apply our unique expertise across strategic communications, public affairs, research, and digital marketing to create sophisticated and customized strategies that make change possible for both American and European clients.

The Impact You Will Make

In this role, you'll be an expertly organized and strategic professional as Operations Assistant to multiple executives at BPI in varying capacities. This position plays a crucial role in enabling BPI leadership to work efficiently and focus on strategic priorities. Responsibilities for the role go beyond task completionyou'll serve as a key operational partner who helps proactively manage daily, weekly, and long-term calendars and logistics for executives. Imperative to the success of our thriving culture, you'll support our internal operations team in maintaining the SF Office culture and ensuring the office is running smoothly.

You'll have the opportunity to work with individuals across all levels of the organization, particularly with our executive leadership based in SF and existing executive support team, reporting directly to the Senior Director of Culture and Operations. The ideal candidate will have excellent organizational and communication skills, a proactive mindset, be very detail-oriented and demonstrate the ability to anticipate needs while handling a wide range of responsibilities with discretion and efficiency in a fast-paced environment.

Salary range : $60,000 - $75,000

Location : In office presence at least 4 days a week in our San Francisco office

What the Day-to-Day Looks Like

Executive Administration : You will provide expert-level administrative support to high-level BPI executives, working alongside our existing operations assistants. Your key responsibilities will include :

• Proactively managing complex schedules and calendar appointments (both internal and external) and prioritizing competing demands based on urgency and importance.
• Scheduling and confirming internal meetings, including 1 : 1s and team meetings, and coordinating with external stakeholders for client and vendor meetings. When scheduling, you will be mindful of US and international time zones and will build in adequate time for preparation, travel, and breaks to ensure sustainable pacing.
• Coordinating domestic and international travel logistics, including flights, hotels, and ground transportation.
• Submitting weekly hours and managing monthly expense reports, ensuring accuracy, timeliness, and compliance with internal policies.

Strategic Support : You'll serve as strategic partner by :

BPI Culture : Be a champion of BPI culture and collaborate with and engage with leadership in planning activities, calendars and the organization of events and operations tasks as needed.