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Purchasing Manager

Purchasing Manager

Philadelphia StaffingPhiladelphia, PA, US
1 day ago
Job type
  • Full-time
Job description

Purchasing Manager

Reference # : 3458789 Apply Philadelphia, PA

  • Finance Apply Job Type Full-time

Position Schedule : Monday-Friday 9 : 00AM-5 : 00PM

Position Location : Philadelphia, PA 19124

Position Salary : $80,000.00 / year

Position Summary : The Purchasing Manager is responsible for overseeing all procurement activities across the organization to ensure the cost-effective acquisition of goods and services in compliance with internal policies and external regulations. This role manages vendor relationships, negotiates contracts, monitors purchasing trends, and works cross-functionally with program, operations, and finance staff to support organizational objectives.

Key Responsibilities

  • Procurement & Vendor Management
  • Develop, implement, and maintain procurement policies, procedures, and best practices.
  • Source and evaluate suppliers based on quality, pricing, and reliability.
  • Negotiate and manage vendor contracts, pricing agreements, and service terms.
  • Maintain a preferred vendor list and ensure vendor compliance with insurance and contract requirements.
  • Oversee the vendor onboarding and evaluation process.
  • Purchasing Operations
  • Process purchase requisitions and purchase orders in accordance with agency policies.
  • Ensure timely and accurate procurement of goods and services for all departments.
  • Collaborate with department heads to forecast procurement needs and ensure timely fulfillment.
  • Monitor inventory levels, track orders, and resolve issues with deliveries or discrepancies.
  • Financial Oversight & Compliance
  • Work closely with Finance to reconcile purchase orders with invoices and ensure proper coding and budget alignment.
  • Maintain accurate procurement records and assist with audits or regulatory reviews.
  • Ensure compliance with Federal, State, and funding agency procurement guidelines, including Uniform Guidance (2 CFR Part 200), when applicable.
  • Support cost containment strategies and contribute to annual budget planning.
  • Systems & Reporting
  • Maintain the purchasing module within the organization's ERP system (e.g., Microsoft Dynamics, Sage Intacct).
  • Generate and analyze procurement reports to identify trends, cost-saving opportunities, and operational improvements.
  • Train staff on procurement procedures and system usage as needed.
  • Requirements

    Job Requirements Bachelor's degree in Business, Finance, Supply Chain Management, or related field. Minimum 5 years of progressively responsible experience in purchasing, procurement, or supply chain, with at least 2 years in a supervisory or management role. Strong negotiation, analytical, and organizational skills. Familiarity with procurement systems and ERP software. Proficient in Microsoft Office Suite (Excel, Word, Outlook) Preferred : Experience in a non-profit or public sector environment. Knowledge of Uniform Guidance (2 CFR

  • 200) and other grant-related procurement requirements. Certified Purchasing Professional (CPP), Certified Professional in Supply Management (CPSM), or similar designation.
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    Purchasing Manager • Philadelphia, PA, US

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