Confidential Administrative Support I

Overview

Confidential Administrative Support I

Classification : Confidential Administrative Support I

Department : Labor Relations

Sub-Division :

Salary Range : $4,261 - $4,917 per month

Appointment Type : Temporary

Time Base : Full Time

Work Schedule : Monday – Friday, 8 : 00 AM – 5 : 00 PM; temporary position to end on or before June 30, 2026 with a possibility of renewal on an annual basis if funds and / or program needs exist.

About Cal State Fullerton

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position

The Division of Human Resources and Inclusive Excellence is committed to the mission of meeting the needs of a multi-cultural, diverse campus community. Our team is focused on providing human resource services and supports the University's goal to recruit and retain a high-quality and diverse faculty and staff. We seek an exceptional individual to join our Labor Relations team as the Confidential Administrative Support. The ideal candidate should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity.

Reporting to the Assistant Vice President (AVP) of Labor and Employee Relations (LER), the Confidential Administrative Support I supports the AVP and managers in the LER unit. The Confidential Administrative Support I works closely with colleagues within HRIE to carry out the duties and responsibilities of the LER unit. Serves as a point of contact to the University community, including administrative and academic offices; CSU campuses; the Office of the Chancellor; campus and statewide union officials; and internal / external customers. Must be able to interpret and explain applicable collective bargaining agreements; campus policies, procedures, guidelines and practices; technical letters; coded memorandum; and executive orders. Provides basic advice and mid-level consultation to the campus regarding the performance evaluation process.

Responsibilities

• Participates in investigations, internal reviews, and fact-finding activities. Drafts corrective action memos, notices; performance evaluations, and other corrective / disciplinary documents in support of the recommended action. Supports AVP and LER managers with State Personnel Board Hearing and Faculty Hearing Committee matters. Serves as a point of contact for and works independently on the Performance Evaluation System and process. Reviews performance evaluations for CBA compliance and identifies areas of concern; may consult with the appropriate administrator and provide feedback if narrative / ratings suggest performance concerns.
• Upon receipt of a grievance, complaint, information request, or unfair labor practice charge, establishes and maintains LER case files; researches CBA articles; gathers supporting documents; inputs activity into LER case system and CO GARB System. Coordinates all aspects of the grievance process; attends meetings; takes notes; conducts analysis; tracks timelines to ensure deadlines are met; prepares high-quality draft responses with proper notification and due process.
• Researches labor and employee relations issues using Title V, Title VI, Title VII, Title IX, Education Code, CSU policies, including coded memorandum, and related legal rulings. Receives and logs information requests, conducts analysis, gathers data, determines if costs are involved, and drafts responses for AVP and managers.
• Coordinates and schedules meetings for the LER AVP and managers; coordinates calendars; prepares files; takes meeting notes and leads meetings; researches and prepares complex reports in support of the LER unit. Supports AVP and managers in developing best practices tools, performance management guides, tutorials, workshops, FAQs, and procedural updates. Other duties as assigned.

Qualifications

Essential Qualifications

High School diploma or equivalent with at least one year of general office experience. Basic written and oral communication skills, including English grammar, spelling, and punctuation. Ability to understand basic office procedures, operate standard office equipment and software, and perform basic arithmetic. Basic typing and keyboard skills. Ability to provide work direction and training to other employees. Ability to make recommendations on staffing issues. Ability to coordinate events and special projects.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information. Failure to complete the background check satisfactorily may affect continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Demonstrated skills in an institutional / educational environment with a customer-oriented and service-centered attitude. Higher Education / CSU experience is preferred.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Title IX Coordinator information will be provided in accordance with CSU policy.

Additional Information

California State University, Fullerton celebrates diversity and is committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If applying for a staff position, note that you are not eligible to work concurrently in a staff position and an Academic Student position. Regular attendance is considered an essential job function. Applicants may be required to complete job-related performance tests. Online application / resume must be received by the final filing date by 9 : 00 PM Pacific Time. CSU, Fullerton is not a sponsoring agency for staff or management positions (H1-B visas).

Application Deadline : Oct 09, 2025 (9 : 00 PM)

Apply online at : Careers page URL provided in original posting (without links).

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