Administrative Assistant II

Administrative Assistant II

A healthy heart is essential to good health. That's why we're committed to advancing treatments for people with cardiovascular disease. As a global leader in Cardiac Rhythm Management, our breakthrough medical technologies help restore people's health so they can get back to living their best lives, faster. We focus on innovative technologies that can improve the way doctors treat people with heart arrhythmias, or irregular heartbeats.

Our location in Sylmar, CA currently has an opportunity for an Administrative Assistant II. In this onsite role, you will provide primary administrative and overall support and coordination for a Divisional Vice President and their support staff. You will be responsible for completing special assignments and projects as required to enable efficient departmental operations and interacting with key internal and external stakeholders.

This is a fully onsite role. This is not your typical Administrative Assistant role. In addition to providing high-level administrative support, you'll play a key role in the hands-on efforts to create a site culture, communicate with employees, identify and track opportunities to improve the site, and support digital resource management initiatives such as compiling project management reports. We're looking for someone who is proactive, detail-oriented, and takes pride in creating a polished, professional environment. If you enjoy blending administrative precision with hands-on problem-solving, this role is for you.

What You'll Do :

• Serves as administrative support to a Divisional Vice President and Director level leadership along with broader team in tasks including calendar management, expenses, and travel management, ordering supplies and equipment and meeting preparation
• Supports leadership on goals and strategy through deck preparation, communication templates, town hall preparation, job description creation and oversight of cascade of information
• Attends leadership meetings to capture minutes; publishes and tracks all action items
• Supports Sylmar, CA facilities and leadership
• Develops and leverages digital tools for project management, metrics management, and servicing metrics
• Creates purchase orders for supplies, services, and IT equipment
• Serves as delegate for expense and purchasing approvals
• Maintains organizational chart
• Supports new hire needs, seating, equipment, and site access
• Coordinates office events and other on-site meetings
• Other duties as assigned

Required Qualifications :

Preferred Qualifications :

The base pay for this position is $24.40 - $48.80 per hour. In specific locations, the pay range may vary from the range posted.

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com