Administrative Coordinator, Meyner Center

Administrative Coordinator, Meyner Center

Lafayette College : Human Resources : Staff Positions : Provost

Location : Easton, PA

Open Date : Nov 25, 2025

Description

The Administrative Coordinator is the :

Center's On-Campus Operational Hub

The Administrative Coordinator :

Assists with day-to-day operations, communications, and logistics

Supports Director, Associate Director for Public Service, and Associate Director of Municipal Services

Occupies a separate office next to Director's office with connecting doorway

Works daily on campus

Communications & Marketing :

Help manage Center social media (LinkedIn, Instagram, and others as appropriate) with consistent, strategic content

Help create marketing materials and promotional content for Center services, events, and programs

Help design graphics and visual content for digital and print materials using Canva or similar tools

Track social media metrics and adjust posting strategies to maximize engagement with municipalities, students, and professional audiences

Maintain and update Center's website and databases with current information, events, and publications

Assist with maintaining the Center's professional visibility and reputation

Project Support & Coordination :

Track and maintain timesheets for municipal consulting projects

Coordinate scheduling and logistics between Associate Directors and municipal clients

Assist in preparing proposals and project materials

Serve as professional contact point for routine municipal and partner inquiries when Associate Directors are conducting field work

Process invoicing and work with the College finance office on project billing

Prepare and maintain project folders and background materials for municipal engagements

Student Programs & Engagement :

Assist with coordination of Center's internship program, including placement tracking, documentation, contact database, and communications with host sites

Serve as initial point of contact for students seeking information about Center programs, internships, and careers in public service

Help support student participation in Center events and activities

Assist with coordination of the student events on and off campus

Schedule appointments for students to meet with Director and Associate Directors

Events & External Relations :

Assist with planning and coordinating Center events including workshops, panels, training sessions, and campus programs

Assist with management of logistics : scheduling, venue arrangements, catering, materials, registration, and follow-up

Assist with the coordination of occasional off-campus events

Maintain professional relations with partner organizations and municipal contacts

Help coordinate with other campus departments such as Advancement, Communications, Facilities Operations, Gateway Career Center, Information Technology Services, Landis Center for Community Engagement, Printing and Copy Services, and Public Safety as needed

Administrative Operations & Support :

Greet students and other visitors professionally and direct them appropriately

Answer and manage phone calls and emails as necessary for the Center

Perform administrative tasks including filing, scheduling, and general office coordination

Assist with Director's course-related tasks such as posting materials on Moodle and coordinating with the Academic Resource Center

Make travel arrangements for the Director and Associate Directors as needed

Schedule on-campus, off-campus, and virtual meetings (e.g., via Zoom) including coordinating availability when necessary

Manage inventory and purchasing of office supplies and equipment

Oversee expenditures, perform basic bookkeeping, and complete reimbursement forms

Reconcile monthly operating accounts for the Center

Submit work orders for office maintenance

Access research materials through the College library and other sources such as SSRN

Operate and maintain office equipment including computers, printers, copiers, and phones

Ensure office and College policies are followed

Coordinate with vendors and outside contractors

Provide general support to ensure organizational effectiveness and efficiency

Qualifications

Technical Skills :

• Social media management platforms (Hootsuite, Buffer, or similar)
• Graphic design software (Canva minimum, Adobe Creative Suite preferred)
• Project management or tracking tools
• MS Office Suite, Google Workspace, Zoom / Teams, EXCEL
• WordPress, Moodle, Banner (or willingness to learn)

Essential Qualities :

Application Instructions

Submit a cover letter, resume, and contact information for three references.

For more information and to apply, visit https : / / apply.interfolio.com / 178312

Lafayette College does not discriminate, or permit discrimination, on the basis of race, color, national or ethnic origin, disability, religion, age, military or veteran status, sex, sexual orientation, gender identity or expression, marital or familial status, pregnancy, genetic information, or any other characteristic protected by law in any educational programs and activities it operates, including admissions or employment, as required by Title IX of the Educational Amendments of 1972 (which requires that the College not discriminate on the basis of sex); the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973 (which require that the College not discriminate on the basis of disability); Title VI of the Civil Rights Act of 1964 (which requires that the College not discriminate on the basis of race, color, or national origin); Title VII of the Civil Rights Act of 1964 (which requires that the College not discriminate in employment on the basis of race, color, religion, sex, or national origin); the Age Discrimination Act of 1975 (which requires that the College not discriminate on the basis of age ); and other applicable laws and College policies. Individuals may report concerns or questions to the Director of Educational Equity / Title IX Coordinator. Copies of relevant policies and procedures can be found at https : / / sash.lafayette.edu / policies-laws / .

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