Facilities Coordinator

Job Description

Job Description

Description

We are seeking a detail-oriented and customer-focused Facilities Support Services Assistant to join our team. This role supports mail room operations, shipping and receiving, and serves as a key liaison between internal departments and building property management. The ideal candidate will demonstrate strong organizational skills, technical proficiency, and the ability to work independently in a fast-paced environment.

Required Skills & Qualifications :

Organization Skills – Ability to manage logistics, prioritize tasks, and maintain operational efficiency.

Customer Service – Professional demeanor and effective communication with diverse stakeholders.

Microsoft Outlook – Proficient in email and calendar management.

Microsoft Excel – Capable of creating and maintaining spreadsheets for tracking and reporting.

Microsoft Word & PowerPoint – Skilled in document creation and presentation support.

Communication Skills – Clear, professional verbal and written communication.

Independence – Ability to work autonomously and manage responsibilities with minimal supervision.

Skills

customer service, Microsoft 365, Excel, outlook, facilities, facilities maintenance, operations

Additional Skills & Qualifications

• Facilities Coordination : Experience managing HVAC, electrical, and lighting requests with building management ensures smooth operations and rapid issue resolution.
• IT Liaison Experience : Ability to consult with IT for data and phone line needs supports efficient workspace setup and troubleshooting.
• Project Support : Assisting with office restack and special projects requires adaptability and initiative.
• Document Management : Creating and maintaining documents in Word and Excel supports reporting, tracking, and communication needs.

Required Education & Experience :

High school diploma or equivalent required; associate degree or higher preferred.

Minimum 2 years of experience in facilities support, administrative services, or customer service roles.

Key Attributes of Success :

Strong interpersonal and communication skills to interface professionally with internal teams and external vendors.

Ability to work independently and manage multiple priorities with minimal supervision.

Proactive problem-solving and attention to detail.

Commitment to promoting positive relationships across departments and reducing operational expenses.

Experience Level

Entry Level

Pay and Benefits

The pay range for this position is $24.00 - $28.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following :

Workplace Type

This is a fully onsite position in Los Angeles,CA.

Application Deadline

This position is anticipated to close on Oct 24, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.