HR Payroll Systems Support

Position Information

The California State University, Office of the Chancellor, is seeking experienced candidates for the position of HR Payroll Systems Support to support a broad range of systemwide payroll-related projects and tasks. This position will have access to confidential employment/payroll data as well as information pertaining to collective bargaining.

Responsibilities

Under the general direction of the Associate Director, Payroll, Benefits & Data Operations, the HR Payroll Systems Support will:

-Serve as a contact for systemwide payroll-related inquiries. Assists Associate Director, Payroll/Benefits and Data Operations and other team members in analyzing, researching, and responding to inquiries from other CO systemwide departments, campus staff and various State Controller’s Office (SCO) staff on a wide range of CSU policy items and collective bargaining provisions that impact payroll processing and the employment history and payroll systems.

-Assist the Associate Director, Payroll/Benefits and Data Operations and other team members in the preparation of correspondence and coded memo communications concerning systemwide payroll matters.

-Update, maintain and coordinate payroll-related online content (HRM Payroll Resources web pages, Payroll Managers’ Payroll Central SharePoint site and Listserv, CSU-specific information in the SCO’s Payroll Procedure Manual, Data Element Dictionary, and future Employment Transaction Manual projects).

-Responsible for preparing Pay Letters/coded memo communications and other salary-related communications to the campuses (e.g., pertinent SCO communications).

-Coordinate PIMS (Personnel/Payroll Information Management System) Manual updates with HR Data Operations and the SCO to ensure that PIMS provides current and accurate information on employment history PIMS processing requirements.

-Provide support in preparation of cyclical and project oriented coded memos and reports that impact systemwide payroll and coordinate distribution in accordance with prescribed timelines. Cyclical projects include salary increase updates/implementations, annual “Table of Workdays” Deficit Hour Reconciliation reporting, annual Jeanne Clery and Fire Safety Notices, Academic Year Calendar processing, and the annual 401(a)(17) CalPERS & PEPRA retirement limits notifications.

-Utilize CIRS database to extract employment history and payroll information from the PIMS system to respond to a variety of campus and department staff inquiries.

-Responsible for participating in and scheduling HRM and Labor meetings and preparing meeting documents (e.g., agendas and meeting summaries) as it relates to collective bargaining.

-Responsible for gathering and documenting all department procedures working with the department subject matter experts.

-Responsible for participating and assisting in the planning and coordination of the annual Payroll and Benefits conference.

-Support and participate in Payroll Managers meetings and other payroll-related webcasts, e.g., prepare announcements, documents, and materials, and schedule meetings.

-Participate in committees and workgroups such as EHDB Standardization, HR Business Processes, and CHRS committees.

-Assist on special projects as assigned.

Qualifications

This position requires:

-Bachelor's degree in a related field or equivalent combination of education and work experience is required.

-Two to four years of experience working in a highly professional capacity with demonstrated comprehensive experience and knowledge of HR systems and payroll processing.

-Minimum two years of experience in a human resources environment in a complex organization to include human resources project management, information, and reporting.

-Strong research, analytical and technical skills.

-Strong professional and effective verbal and written communication skills. Thorough knowledge of English grammar, spelling and punctuation required.

-Excellent organizational and project management skills.

-Demonstrate proficient knowledge of standard office software, database applications, and possess the ability to develop skills necessary to effectively use new software applications.

-Demonstrate initiative in troubleshooting, problem solving, and possession of critical thinking skills.

-Work in a complex environment with multiple priorities. Must coordinate multiple tasks simultaneously and independently set priorities.