Project Coordinator

Project Coordinator

Project Coordinator's primary function is to facilitate prompt communications between all members of the project delivery team and ensure correspondence and deliverables are delivered within the required timeframes. Responsible for non-technical administrative functions of the project while maintaining files and logs to ensure the construction documents are up to date, are orderly and readily available to the project delivery team.

Accountabilities :

• Sets up new project logs / files and identifies project submittal and field deliverable requirements
• Promptly compiles, logs, submits, and tracks the progress of contract documents i.e. : RFIs, PCOs, Submittals, POs, Field Deliverables and Closeout Log activities.
• Maintains the project files so that they are readily available to the field & its support team
• Continuously follows up on deliverable owned by ELCCO or it's Venders, Subs and Clients so as to minimize past due deliverables.
• Compiles and submits project permits and applications, tracks progress, submits for inspections and distributes results.
• Schedules and coordinates project inspections, training, commission, startup and other meetings as required by the contract documents
• Stays ahead of material drop-dead date, works with field and purchasing to ensure materials, tools and equipment commitments are filled in time for prompt delivery to jobsite prior to scheduled installation activities
• Prepares agenda and agenda items for various project management meetings i.e. : Preconstruction Meetings, PM Meeting, Handoff Meeting, Etc.
• Plays an active role in meetings (facilitate, minutes or timekeeper)
• Responsible for tracking and following up on action items and ensuring no balls are dropped.
• Prepares closeout deliverables in advance of completion of project.
• Acts as a gate keeper for the PM & supports the PM stay on task and aware of operational priorities.
• Takes on additional administrative and logistical tasks otherwise needing to be completed by PM wherever and whenever possible.

Knowledge, Skills and Abilities :

4-year engineering degree preferred

Strong written and verbal communication skills

Minimum 2 years project or office administrative experience

Construction environment preferred, but not required

Proficient computer skills and use of Microsoft office & Products. Use Windows & PDFs efficiently

Role Competencies :

Informing

Customer Focus

Priority Setting

Problem Solving

Written Communications

ELCCO offers a comprehensive total compensation package with emphasis on training and development opportunities. We are an equal opportunity employer that does not discriminate against candidates or employees based on age, color, disability status, genetics, race, national origin, religion, sex or sexual orientation, and / or veteran status, or any other characteristic protected by federal, state or local laws.