Manager, Purchasing

Manager, Purchasing

Reporting to the Executive Manager of Administrative Services, this position is responsible for the overall management and strategic direction of the Purchasing and Warehouse Division. This includes centralized oversight of the Authority's procurement practices to ensure compliance with all applicable legislation, policies, and procedures. Key areas of responsibility include formal and informal bidding, RFPs, RFQs, cooperative purchasing, Authority auctions, and administration of the P-Card and fleet management programs. The role also oversees warehouse operations and inventory management for materials valued at over $800,000. Additionally, this position plays a critical role in supporting electrical power purchases and monitoring power usage. The incumbent is responsible for developing, tracking, and reporting key performance indicators and procurement metrics that align with and support the Authority's strategic purchasing goals.

Essential Duties and Responsibilities

• Manages personnel in the review, processing, and monitoring of contracts, bids, and purchase orders through the Authority's procurement process; establishes procedures and standards while resolving complex procurement issues and ensuring staff are trained and up to date on procurement practices.
• Researches, prepares, and administers policies and procedures for Purchasing, Warehouse, P-Card, and Fleet Management operations.
• Approves complex bid proposals and specifications while making recommendations on purchases requiring upper management and / or Board approval.
• Develops and refines administrative, purchasing, and fleet procedures to ensure cost efficiency, best value procurement, and operational effectiveness; provides guidance and training to Authority staff in reviewing and evaluating bids.
• Oversees and participates in bid openings according to established procedures and ensures results are posted on the Authority's website and declares bids non-responsive when established bid criteria is not met.
• Serves as a liaison for the Purchasing Division with other staff groups and outside agencies and when necessary meets with vendors to achieve conflict resolution of sensitive purchasing related issues.
• Assists in negotiating and administering professional service agreements to minimize cost and ensure compliance with procurement policies.
• Responsibly for administration, training and direction of centralized services of the entire Authority.
• Prepares and administers annual Purchasing / Warehouse budget.
• Assists in other areas of Administrative Services as directed.

Supervisory responsibilities regularly include full personnel management responsibilities including approving time, selection, discipline, grievances and formal performance evaluations for a position's direct and indirect reports. Financial responsibility includes making recommendations for expenditures that require General Manager or Board of Director approval.

Qualifications

Education

Required

Bachelor's degree in Business Administration.

Experience

Required

5 years

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.