Vice President, Finance & Administration

Overview

The VP ensures integrity, transparency, and accountability in the IBTTA operations, develops the financial and accounts programs and procedures, safeguards the IBTTA’s financial and non-financial resources, and ensures establishment and maintenance of adequate systems of internal controls and adherence to financial policies. The VP will oversee the data products strategy, ensuring new product pipelines for IBTTA.

Reporting directly to the Executive Director & CEO, our VP directs and manages finances, operations, and data products to support IBTTA’s short and long-term strategic goals. The VP oversees an operating budget of approximately $8-8.5 M annually. The VP will promote and implement financial excellence throughout the association, providing financial planning, budget oversight, and accurate reporting to the leadership team and the Board.

Responsibilities

• Strategic
• Partner with the Executive Director / CEO and Executive Leadership Team on strategic planning to achieve IBTTA's mission.
• Serve as a staff liaison for the Finance Standing Committee, Investment Subcommittee, and Audit Committee.
• Provide business and operational analysis, strategic insight, and tactical financial support as a thought partner and trusted advisor.
• Financial Management
• Oversee the annual finance planning / budgeting processes and prepare the annual operating budget in accordance with GAAP. Work with Executive Leadership team, staff, and board to develop / implement program and organizational budgets, providing financial insight into growth plans and initiatives.
• Monitor, interpret, and present financial results of operations and programs each month, ensuring consistent financial forecasting is conducted.
• Manage and direct IBTTA's cash flow and investment portfolio consistent with IBTTA policies and in collaboration with external advisor.
• Coordinate the annual audit with an external auditor.
• Ensure tax forms are properly prepared and timely filed.
• Create dashboards and performance metrics (KPIs) to monitor business health and support proactive decision-making. Partner with business unit leaders to align financial plans with operational goals and key initiatives.
• Direct and monitor the daily operations of the accounting staff and maintain the systems of internal accounting controls.
• Coordinate and complete the full month-end / year-end accounting cycles, including all financial systems – AR, AP, GL, payroll, etc.
• Supervise the accounting staff and oversee accounts receivable and payable.
• Manage payroll process, payroll liabilities, and benefits including PTO accrual and retirement plans.
• Administration
• Negotiate / manage project-related contracts with consultants, contractors, and suppliers.
• Oversee licensing, reporting, annual property tax exemptions, insurance, and reporting requirements.
• Serve as Administrator for employee benefits plans for IBTTA. Monitor performance and compliance of retirement, medical, dental, life, and all other benefits.
• Serve as Administrator for all business and meeting insurances.
• Serve as on staff human resources professional.
• Orient new staff members on internal financial procedures.
• Maintain Employee Handbook, Benefits Manual, and Continuity of Operations plan (COOP).
• Oversee the physical plant with staff including relationship with property manager building owner.
• Manage outsourced services including tech support.
• Oversee insurance, maintenance, and various other matters regarding the office facilities in Washington DC.

Qualifications

Key Competencies

Work Environment & Physical Requirements

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