Administrative Assistant II

Department : Scholars Academy Salary : $41,387

Description : Job Summary

The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit.

Duties

• Provides general assistance and information to students, faculty, and staff as required
• Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards
• Maintains records relating to administrative, financial, and human resources matters
• Prepares expenditure and personnel documents; assists with budget reconciliations
• Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments
• Prepares and distributes communications and correspondence on behalf of others
• Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures
• Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements
• Assists with coordinating events; attends and assists at events as required
• Maintains departmental inventory

Marginal Duties

Supervisory Responsibilities

Direct Reports :

Delegation of Work :

Supervision Given :

Qualifications

Required Education :

Required Experience :

License / Certification :

Preferred Qualifications

Knowledge, Skills and Abilities

Knowledge :

Skills :

Abilities :

Work Location and Physical Demands

Primary Work Location :

Physical Demands :

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.