Medical Assistant / Administrative Assistant (Part-time)

Job Description

Job Description

Spine Medicine and Surgery of New Jersey

Location : Paramus, NJ  (Hybrid Remote)

Must be able to come to NJ office in person

This is a hybrid remote position, but the candidate must also be able to come into the Paramus, NJ office as required.

Spine Medicine and Surgery of New Jersey is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we expand into New Jersey, we are seeking a positive, professional, and highly motivated Medical Assistant / Administrative Assistant to join our team.

Position Overview :

This part-time position plays a vital role in supporting both clinical and administrative operations at our Paramus office. The Medical Assistant / Administrative Assistant will ensure a seamless experience for patients, assist with clinical preparation, manage patient records, and support the front desk and practice operations.

Schedule : Mondays, Wednesdays, and Thursdays

Key Responsibilities :

Clinical Support :

Greet patients and provide necessary paperwork for completion

Interview patients and document medical history in the EMR

Prepare patient records and confirm that radiology / lab results are available for physician review

Assist with authorizations for medications, radiology, and disability paperwork

Prepare and draw up injections for medical providers (no phlebotomy or EKG required)

Clean and prepare medical rooms between visits

Administrative Support :

Organize and schedule patient appointments

Verify and update insurance documentation and patient demographics

Assist with insurance verification

Produce and distribute correspondence, forms, and memos as needed

Scan and file documents into patient charts

Answer and manage busy phone lines with professionalism

Qualifications :

Prior experience as a Medical Assistant or Administrative Assistant in a healthcare setting preferred

Knowledge of medical terminology required

Strong organizational and multitasking skills with attention to detail

Proficiency with Microsoft Outlook, Word, Excel, and ability to utilize an Apple iPad

Excellent time management and ability to prioritize responsibilities

Strong communication and interpersonal skills; team-oriented and patient-focused

Must have reliable transportation (occasional travel to Garden City, NY office may be required for training or coverage)

Willingness to be trained on our cloud-based EMR system

Physical Requirements :

Ability to sit, stand, and walk for extended periods

Frequent use of computers, tablets, and office equipment

Workplace Culture :

Detail-Oriented : Focused on quality and accuracy

Outcome-Driven : Efficient and results-focused

People-Centered : Patient care and employee collaboration at the core

Team-Oriented : Cooperative, supportive, and professional environment

Job Details :

Position : Part-Time (Mondays, Wednesdays, Thursdays)

Hours : 9 : 00 AM – 5 : 00 PM

Location : Paramus, NJ (primary office)

Remote Work :  Hybrid Remote (must be able to come to NJ office)

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