Senior Executive Assistant

• Provide high-level administrative support to the Executive Director including managing calendar, scheduling meetings and appointments, and coordinating travel arrangements.
• Monitor and respond to emails on behalf of the Executive Director ensuring timely follow-up, prioritization, and efficient information flow.
• Draft, edit, proofread, and prepare internal and external communications, including emails, memos, letters, reports, and presentations for various stakeholders.
• Reconcile and submit expense reports for the Executive Director and other Senior team members as needed.
• Operate with a high degree of independent judgment and professional character in working with the Executive Director and Leadership on overall administrative business and general agency matters.
• Conduct research to support strategic initiatives and decision-making and follow up on incoming issues addressed to the Executive Director.
• Coordinate special projects and cross-departmental initiatives as assigned by the Executive Director.
• Manage confidential and sensitive information with discretion.

• Serve as a liaison to Board members, ensuring timely communication, follow-up, and coordinated responses to inquiries and requests.
• Collaborate with the Executive Director and Board President to prepare agendas for Board, Executive Committee, and committee meetings.
• Plan, schedule, and coordinate logistics for all board and committee meetings, including materials preparation, distributing board packets, and logistical arrangements.
• Document and maintain accurate minutes for Board meetings and other key conversations involving staff and community partners.
• Maintain and update Board documents, including rosters, terms, committee assignments, attendance records, annual conflict of interest attestations, and meeting minutes.
• Ensure compliance with governance requirements, bylaws, and best practices.
• Support board recruitment, onboarding, and engagement strategies in partnership with the Executive Director and senior leadership.

• Track progress on special projects involving the Executive Director ensuring deadlines are met, and stakeholders are informed.
• Partner with senior leadership to ensure alignment between board activities, organizational priorities, and strategic plan execution.
• Create and manage the All-Staff meeting schedule, assigning departmental hosts.
• Coordinate with all agency departments to create and maintain the agency-wide calendar, ensuring it is consistently updated and accessible via the shared SharePoint resource page.
• Collaborate with the Development team and Executive Director to support donor and funder engagement activities, including drafting and sending communications on behalf of the Executive Director.
• Support planning and execution of board-related and organizational events, retreats, and recognition activities.
• Represent the Executive Director office with professionalism when interacting with staff, board members, donors, and external stakeholders.
• Perform other duties as assigned to support the Executive Director and organizational priorities.

• High school diploma or GED equivalent is required; bachelors preferred.
• At least 5 years of experience. as executive assistant or similar position; preferably with nonprofit agencies.
• Excellent organizational and project management skills.
• Excellent written and verbal communication skills.
• Must be able to work independently and work in a team setting with a demonstrated ability to foster positive, collaborative relationships with diverse stakeholders.
• This position requires a high level of administrative skills and professionalism.
• Ability to handle confidential situations and information with absolute discretion.
• Proficiency with Microsoft Office Suite.
• Meeting and event planning experience helpful.
• Bilingual skills (English/Spanish), spoken and written are preferred.

• Compensation of $60,000 – $65,000 / salary based on experience
• Work / life integration
• Generous paid time off

• 12 accrued sick days per year
• 3 personal days
• Paid birthday off
• 8 paid holidays, including Juneteenth
• In addition to above paid holidays, paid week off between Christmas Eve and New Year’s Day
• Vacation
• Year 1 = 8 days
• Year 2 = 13 days
• Year 3 + = 20 days
• Access to alternative and flexible work schedules and personal leave, where possible
• Two-weeks fully paid Parental Leave, for eligible employees
• Time off for school conferences and activities as well as bereavement leave
• Professional Development
• Employer-sponsored learning and development programs
• Paid day off annually for personal professional development
• Tuition Assistance & Debt Relief Program, as budget allows
• DEI Council-sponsored education and engagement series
• Wellness support
• Employer-sponsored health, dental, and vision insurance
• Employer-paid life insurance
• Voluntary life and AD&D and short and long-term disability
• Flexible Spending Accounts for medical, vision and dependent care
• 403b with employer match
• Employee Assistance Program
• Yoga, Zumba and Book Club, when onsite

Since 1870, Erie Neighborhood House has provided the most comprehensive support immigrant and low-income families in Chicago need to thrive and has constantly evolved to meet their needs. Today, Erie House is a modern social services nonprofit with programming and resources for children & youth, mental health & community wellness, adult education & training, legal services, and more.