Training Coordinator - Police Department

Training Coordinator

Under general supervision, performs specialized administrative work developing, coordinating and recordkeeping of all training programs within the Police Department. Work involves planning and coordinating training classes, testing and continuous education for personnel. Responsible for appraising training programs for relevance to training requirements; researching availability of training programs; coordinating training classes for all Department personnel; supporting in-service training for sworn personnel; filing and recording training documentation; overseeing training room maintenance at the Department and Range. This position ensures compliance with federal, state, and local training requirements, manages certification processes and supports both sworn and civilian staff through orientation, professional development and continuing education programs. The Training Coordinator also serves as a liaison with the Florida Department of Law Enforcement (FDLE), other agencies, educational institutions, and city departments to meet the training needs of personnel. Reports to the Lieutenant - Training Section.

Essential Job Functions :

• Coordinates orientation and training programs for newly hired civilian and sworn personnel, including scheduling, file creation, IT appointments, and CJIS certification.
• Schedules and facilitates in-house training, outside training, college courses, and advanced specialized programs in partnership with educational institutions and training vendors.
• Arranges travel, lodging and other logistics for personnel attending external training.
• Assists with quarterly department training, simulations and specialized programs.
• Acts as facilitator for civilian training classes and assist with sworn training sessions.
• Researches and assesses training needs across all divisions.
• Coordinates training programs with other City departments, community colleges, and outside vendors to eliminate duplication and expand opportunities.
• Oversees training facilities, equipment, classroom setup, and instructional support.
• Creates and distributes training announcements, flyers and portal postings; maintains training calendars and schedules.
• Serves as liaison between the Police Department, FDLE, other agencies and city departments for training, certifications and range scheduling.
• Ensures compliance with FDLE, Department of Health, and other regulatory standards, including officer certifications, salary incentive programs, mandatory retraining, and specialized certifications (e.g., CPR, Taser, Breath Test Operator).
• Monitors credential expirations and certification renewals for all department personnel.
• Maintains data for FDLE reporting, salary incentive verification and Automated Training Management System (ATMS) updates.
• Serves as the American Safety Health Institute (ASHI) administrator and maintain required safety / medical certifications.
• Maintains training records, attendance logs, course rosters and employee files in compliance with state recordkeeping guidelines.
• Provides training records and certifications to supervisors, FDLE, and other agencies as required.
• Responds to public records requests related to training and ensuring proper redaction of personal data.
• Tracks training and travel expenditures, assists with budget preparation and reconciliation of expenses, P-cards and grants.
• Processes training / travel requisitions, council memos, expense reports and purchase requests.
• Assists with background investigations, fingerprinting, ID creation and out-processing of employees.
• Maintains department training website content and updates.
• Performs clerical functions including data entry, scheduling, copying and correspondence.
• Supports Human Resources, Finance and the City Manager's Office with training-related records and reporting.