BCDPHA Contracts and Grants Analyst

Job Title

Coordinates and manages contracts and grants, procurement, invoice processing and fiscal management.

Works with various programs to execute contracts for services, track expenditures, and assist with monitoring grant budgets.

Inputs contracts into the LaGov system for approvals.

Prepares, develops and monitors routine contracts and / or grants agreements, applications, budgets, amendments and sub-grant agreements in accordance with departmental policies and procedures.

Evaluates and reconciles monthly contract invoices and reported expenditures.

Works with contractors and Bureau of Chronic Disease Prevention and Healthcare Access (BCDPHA) administrative personnel to solve contract problems and facilitate coordination.

Tracks the approval process of contracts / grants ensuring all necessary approvals are received.

Obtains and reviews performance evaluations after completion of a project to comply with state law within established time limits.

Manages the establishment, implementation, and revisions (as necessary) to the program standards and guidelines.

Independently manages contract workflow for the bureau.

Plans and coordinates monitoring and reporting process for statewide programs.

Provides contract monitoring, evaluations, budget tracking, and receiving / processing of invoices for several bureau contracts, both small scale and large scale.

Provides technical assistance to program personnel in preparation of contracts agreements or grants proposals.

Maintains records, prepares reports and / or correspondence relative to contract and / or grants.

Coordinates program information by maintaining budgetary databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.

Collaborates with bureau management team to develop budgets and allocate financial resources to achieve grant goals.

Other tasks as assigned.

Qualifications

Required :

• Bachelor's degree, or Associate's degree plus 3 years of professional experience, or 6 years of professional work experience.
• Excellent analytical and critical thinking skills; effective organizational and time management skills.
• Great attention to detail and follow up.
• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

Desired :

Required Attachments

Please upload the following documents in the Resume / Cover Letter section.

Applications that do not include the required uploaded documents may not be considered.

This position will remain open until filled.

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.

The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.