Workplace Experience Manager

Baseten powers inference for the world's most dynamic AI companies, like OpenEvidence, Clay, Mirage, Gamma, Sourcegraph, Writer, Abridge, Bland, and Zed. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting‑edge models into production. With our recent $150M Series D funding, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction, we’re scaling our team to meet accelerating customer demand.

Role

As the first Workplace Experience Coordinator at Baseten, you’ll play a key role in ensuring our offices run smoothly, our team feels supported, and our culture thrives. You’ll oversee the day‑to‑day operations of our San Francisco office and provide remote support for our New York office. You’ll also play an important role in supporting company‑wide offsites, functional team onsites, and our employee recognition program. This role requires strong organizational skills, attention to detail, and the ability to work cross‑functionally across departments. This role is also in‑person at our San Francisco office. We’d like you to come in 5 days / week most weeks.

Responsibilities

• Support smooth operations in our San Francisco and New York offices
• Manage in‑office food and beverage programs (coffee, drinks, snacks, and lunches)
• Oversee office cleanliness and tidiness, ensuring daily upkeep of shared spaces
• Maintain office and kitchen supply inventories
• Provide remote operational support for our New York office, ensuring it’s well‑stocked and well‑maintained
• Support moves to new office spaces and expansions as the company grows
• Own relationships with building management, facilities vendors, and maintenance providers (cleaners, IT, etc.)
• Manage building and office access for all employees
• Maintain the office seating chart and coordinate seating assignments
• Ensure all in‑office employees have functional workspaces (desk, monitor, peripherals, power supply)
• Anticipate growth needs (e.g., desks, phone booths) and proactively plan for space updates
• Plan and execute in‑office events and programming (happy hours, celebrations, and social gatherings)
• Support scheduling and setup for in‑office marketing events, ensuring room availability and A / V readiness
• Support company‑wide offsites, including logistics, vendor coordination, and onsite setup
• Partner with team leads to make great functional team onsites happen
• Help build out our employee recognition and appreciation program

Requirements

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