Executive Assistant

Executive Assistant

We are looking for a detail-oriented Executive Assistant to join our team in Branchville, New Jersey. This is a long-term contract position within the insurance industry, offering an excellent opportunity to support senior executives and contribute to the organization's success. The ideal candidate will bring expertise in administrative functions, travel coordination, and document management, ensuring seamless operations in a dynamic corporate environment.

Responsibilities :

• Coordinate and book travel arrangements for senior executives using systems like Concur, ensuring efficiency and accuracy.
• Assist executives with registrations and presentations for conferences and meetings.
• Manage document collection, including responding to policy retrieval requests and processing expense reports with receipts.
• Provide support for subpoena responses, including tasks such as photocopying and Bates stamping.
• Utilize business software such as Microsoft Office, Adobe, Syncplicity, SharePoint, and OneDrive to streamline administrative processes.
• Deliver training on relevant software to enhance team proficiency and productivity.
• Adapt to shifting priorities and deadlines, maintaining flexibility and focus in a fast-paced environment.
• Collaborate with legal teams, leveraging prior experience in corporate legal settings to provide specialized support.
• Organize bulk mailings and ensure timely communication as needed.

Requirements :