Facilities Attendant

Job Description

Job Description

Responsible for the mail processing, general maintenance and orderliness of the offices.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Check conference room schedules daily. Set up tables and chairs in conference rooms.
• Oversee maintenance of and schedule of document shredding.
• Oversee office supply stock room, keeps inventory of stock and orders stock.
• Responsible for ordering office supplies
• Assist with processing outgoing mail.
• Maintain postage meter and equipment
• Process and deliver incoming mail to appropriate department and as backup to ADRC Department mail as needed.
• Ensure envelope and supply requests are processed efficiently and accurately.
• Make office rounds to make sure common space areas are neat and orderly.
• Provide routine maintenance of and / or minor repairs to office equipment and machines.
• Coordinate with building owners (CHANO) regarding building / structure needs or repairs.
• Escort service contractors through CICOA offices. (Cannon, CHANO, ProShred)
• Perform agency errands and make deliveries.
• Provide technical assistance for group meetings / presentations / trainings
• Receive deliveries and notifies appropriate department. Assists with placement and / or storage of delivered goods.
• Be an active member of the safety committee
• Assist the Options Counselor / ADRC staff with follow-up requests, waitlist requests and mailings, web referrals, appointment scheduling, and other duties as assigned.
• Document necessary information in Navigate and CaMSS accurately, and timely
• Assist with CHAT data entry as needed
• Provide assistance to Reception Staff as needed for breaks and general coverage.
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE High school diploma or general education degree (GED); or one to three months related experience and / or training; or equivalent combination of education and experience.

8am-5pm