Part-time Accounting Assistant

Part-Time Accounting Assistant

Are you seeking a part-time position and possess a customer service mindset? The City of Westerville is accepting applications for a Part-Time Accounting Assistant to serve in the Utility Billing division. This position is not intended for those seeking full-time work. Candidates should be able to work onsite for 25-30 hours per week from Monday - Friday. Applicants with customer service experience and seeking only part-time work are encouraged to apply. This position is open until filled. Applications are being reviewed as they are received.

This accounting work includes collecting, verifying and entering payments for accounts receivable for the City. Work includes batching and scanning utility payments, verifying batch information for accuracy, creating electronic files of payments, balancing daily receipts and generating accounting reports for utility and other revenues. The part-time Accounting Assistant also assists utility customers making payments in person and in responding to telephone, email or written inquiries regarding charges, payments and account balances.

Supervision

Employee works under the general direction of the Utility Billing Supervisor and Finance Department. Employee must be able to collect, count, and balance accounts receivable funds, credit the account by entering payment data into accounting records, recognize and correct errors, prioritize work, and assist with the processing of bills, receivables, and other processes in a timely manner, maintaining confidentiality. Work is reviewed through system checks, and balances, in accordance with procedures.

Essential Functions Of Work

• Collects, verifies and processes utility and other accounts receivable payments; creates and transmits electronic files of utility payments and prepares the daily bank deposit. Posts revenues to various accounting systems and performs daily balancing activities.
• Responds to face-to-face, telephone, email or written inquires from utility customers and assists them in making payments on utility balances. Maintains and balances a cash drawer to accept cash payments at the Utility Billing Department.
• Collects and sorts incoming mail for the City to be distributed to various departments, including invoices, payments and general correspondence.
• Manages the mailing of checks to vendors, reviews to make sure information on the check is accurate and files the paperwork.
• Manages the collection and submission of required confidential documents including tax identification and acknowledgment forms.
• Processes accounts receivable invoices in the accounting system and mails necessary invoices and monthly statements.
• Answers incoming calls and routes calls as needed.
• Assists the public with any inquiries and directs visitors to various City departments or staff.
• Performs other related duties as assigned.

Minimum Requirements Of Work

Possession of a high school diploma and two years experience in cash handling and payment processing; or any equivalent combination of training and experience which provides the following knowledge, abilities, and skills : Some knowledge of accounts receivable, clerical, and business office practices and procedures. Possession of a valid driver's license.