Administrative Assistant

Job Description

Job Description

Job Title : Administrative Assistant

Location : Clearwater, FL

Schedule : Monday - Friday

Pay : $24.00 starting or based on experience

Experience : 3-5 years admin experience

Overview :

We are seeking a detail-oriented and proactive Administrative Assistant to support the Executive Vice President and multiple departments. This role covers a wide range of responsibilities including HR, compliance, corporate records, marketing, and sales support. The ideal candidate is highly organized, proficient in Microsoft Office 365, and comfortable working in a fast-paced manufacturing environment.

Responsibilities :

• Maintain company records, process customer / vendor onboarding applications, and assist with insurance and benefits renewals.
• Draft and update work instructions and standard operating procedures to ensure ISO compliance.
• Organize and coordinate company events, awards programs, and recurring mailings.
• Must have experience with audits, accounting, and financial record keeping
• Manage electronic and paper personnel files, including audit preparation and portal uploads.
• Support sales and marketing campaigns, mailing lists, and promotional activities.
• Maintain compliance documentation, including OSHA logs, RoHS / REACH reports, Conflict Minerals Reports, insurance certificates, training records, and EEO1 reports.
• Handle multiple projects simultaneously while ensuring accuracy and timeliness.

Qualifications :