Legal Secretary Senior Criminal

Legal Secretary

Perform varied, complex and difficult secretarial, criminal litigation, office administrative and records processing assistance.

Distinguishing Characteristics : This is the lead level in the Legal Secretary series, expected to independently perform a range of legal secretarial support work.

Qualifications

Applicants must possess the following minimum qualifications to continue in the recruitment process :

• Type accurately at the rate of forty-five (45) net words per minute.
• Education and Experience : High School Diploma or equivalent and three (3) years of experience providing technical criminal legal secretarial services, including the preparation of motions for criminal matters and office administrative support for multiple attorneys or their staff.
• Licenses and Certificates : Must possess within thirty (30) days of hire and maintain throughout employment, a State of Nevada Notary Public Certificate.
• Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.

Examples of Essential Duties

Provide lead direction and mentor, technical assistance, training and work review for legal office support staff. Organize and assign work, set priorities and follow-up to ensure coordination and completion of assigned work. Prepare and review timecards. Provide input into selection, evaluation, disciplinary and other personnel matters.

Draft pleadings, subpoenas, contracts, ordinances, court orders, notices of conviction and other legal documents, correspondence, memoranda, reports, brief instructions, dictated tapes or printed materials. Type drafts and a variety of finished documents, including both general and legal-related correspondence, reports and documents.

Provide clerical support work for city's collective bargaining for negotiations, grievances and arbitrations, prepare and mail subpoenas, motions and correspondence, and calendar and schedule court dates, appeals, meetings and appointments for City Attorney and associate staff.

File or arrange for the filing of legal briefs and other necessary paperwork with the court, notify witnesses, and obtain required documents and certifications.

Compile case documentation for attorney use and file maintenance in criminal matters, organize and maintain chronological files, and update reference materials for attorneys.

Organize own work, set priorities, meet critical deadlines, and prepare budget in area of assignment for approval.

Receive and screen visitors and telephone calls, provide information which requires the use of judgment and interpretation of policies and procedures, or take messages or refer the caller to the proper attorney.

Initiate specified correspondence such as transmittal letters independently for signature by appropriate staff and review finished materials for completeness, accuracy, format, and compliance with policies and procedures using appropriate English.

Relieve attorneys of certain administrative matters by following up on projects, transmitting information, keeping informed of pertinent activities and scheduling and arranging for meetings.

Audit reports for outside agencies. Provide technical and service agreements to outside agencies.

Train others in work procedures.

Perform other duties which may be assigned.

Knowledge, Skills and Abilities :

Physical Demands : Must be able to walk, stand or sit for prolonged periods of time and involves frequent bending, twisting, and may involve reaching below shoulder level. Requires the ability to occasionally lift and move boxes. Aside from working in a general office environment, in which the majority of the work is sedentary in nature with major exposure to a computer and / or many computer screens, the person in this position will be expected to be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive and graphic and may be emotionally difficult to process, customer service complaints, maintaining the security of information, people and property, competing priorities of reasonable or high significance to the successful function of the department, etc.

Application and Recruitment Information

Human Resources will require prior to the first examination for the position, necessary documentary evidence to be submitted for fitness of any qualification. Any requirement not met for the advertised position prior to the first examination for that position, will be cause for Human Resources to decline to examine, certify or hire the applicant.

Recruitment Communication : Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.

Reasonable Accommodation : Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination / interview by calling (775) 353-2345.

Disclaimer : The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following : screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order. Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.