Office Services Assistant

Job Description

Office Services Associate

Baltimore, MD

3-month contract (temp to perm )

8 : 00 AM - 5 : 00 PM

Description :

• Provides operations functions in one or all of the following areas within a Legal office / environment : operates high volume duplicating equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail / faxes, as well as applies necessary postage.
• Provides copier maintenance and / or repair of customer site equipment.
• May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc.
• May perform various building support functions related to meeting set Client and light maintenance. Note : Due to the higher level of presentation, telephone skills needed to perform receptionist duties and high interaction with Executive level customers, employees performing this function are considered to be Senior On-Site Services Specialist.
• This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration.
• Runs high volume copy machines and performs binding and finishing work.
• Ensures convenience copiers are working properly, checking for quality via daily inspections.
• Clears paper jams and informs technicians of specific problems.
• Performs all repair service on customer copier equipment.
• Handle highly sensitive and confidential documents that may be time sensitive
• Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment.
• Maintains records for management reports and inventories of supplies needed.
• Distributes office supplies, fax transmissions and mail to company personnel and / or designated drop-off points as required