Senior Payroll Specialist

University Medical Partners is a California professional corporation owned and led by physicians and other healthcare practitioners. We aim to enhance group and individual performance through a unified and high-quality clinician-led network.

Our mission is to be the premier medical group of choice for our patients, clinicians, and partners. We partner with Stanford Medicine in a common vision of clinical excellence, education, and innovation.

UNIVERSITY MEDICAL PARTNERS

Senior Payroll Specialist

Job Description

University Medical Partners (UMP) formed in January 2017 by physicians currently practicing within several separate medical groups in the Bay Area to create a unified multi-specialty physician practice and clinical network that will serve as an exemplar for the delivery of high-quality health services in the Bay Area.

UMP Practitioners deliver care at clinics operated by Stanford Medicine Partners (SMP), a medical foundation affiliated with Stanford University throughout the Bay Area.

POSITION TITLE : Senior Payroll Specialist

REPORTS TO : Associate Director, Finance & Clinician Compensation

PURPOSE STATEMENT : As a key member of the UMP Management Services Team, the Senior Payroll Specialist oversees comprehensive payroll functions for clinicians, including payroll processing, record-keeping, auditing, payroll system management, and payroll tax activities. This role ensures regulatory compliance, data security, and confidentiality while supporting ongoing process improvements in payroll operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES : The essential duties of this position include the following (other duties may be assigned) :

Oversee payroll activities including quarterly reconciliations, processing of bonuses and biweekly payroll, conducting payroll audits, handling termination payroll, and implementing compensation changes into payroll system.Accurately process payroll for new hires including sign on bonuses, recruitment loans, relocation bonuses, and other reimbursements.Manage the expense reimbursement process including approving reimbursement requests in compliance with company policies.Manage retirement plans to ensure correct elections are being deducted in payroll.Collaborate closely with the Finance & Clinician Compensation Analyst to ensure accurate, timely processing of all clinician salaries, bonuses, benefits, deductions, and adjustments.Ensure compliance with payroll laws and regulations at local, state, and federal levels.Manage detailed payroll records, including employee information, hours worked, and benefits.Respond promptly to clinician payroll inquiries, troubleshoot discrepancies, and resolve issues with a high degree of professionalism.Manage leave of absence tracking, ensuring all leaves are accurately processed and properly reflected in payroll.Generate and distribute payroll reports to management and other relevant departments.Assist with payroll tax calculations, filings, and payments as needed.Stay up to date on changes in payroll regulations and implement necessary updates in payroll processes.Generate reports from single or multiple systems to support decision-making.Collaborate with HR and finance departments to ensure seamless coordination of payroll activities.Manage payroll processes and improvement initiatives to streamline payroll operations and enhance efficiency.Maintain confidentiality and data security of payroll information.Maintain an up-to date process document / guidebook on assigned functions / services.Perform other related duties as assigned.

PERFORMANCE REQUIREMENTS :

Knowledge, Skills and Abilities :

To perform the job successfully, an individual should demonstrate the following competencies :

Subject Matter Expertise – Must have hands-on experience on the areas of responsibility.

Professional Communication – Maintain confidentiality in matters relating to patient / family and clinician conduct. Maintain professional relationships. Relay information appropriately over telephone, E-mail, texting, and other communication devices. Contribute to peer performance reviews as requested. Teamwork –Work effectively and collaboratively with clinicians, managers and staff members. Delegate work as needed. Initiate problem solving and conflict resolution to foster effective work relationships with peers. Visionary Leadership - Display passion and optimism; inspire respect and trust; mobilize others to fulfill the vision; provide vision and inspiration to peers and staff. Attention to Detail – Work meticulously to ensure accurate processing of salaries, deductions, tax calculations, etc. Time Management – Manage multiple tasks efficiently, meet routine deadlines, and ensure timely payroll processing. Change Management – Help develop workable implementation plans, communicate changes effectively. Willingness to learn new processes related to improvement efforts. Build commitment and overcome resistance, prepare and support those affected by change. Monitor transition and evaluate results. Leadership - Exhibit confidence in self and others; inspire and motivate others to perform well. Effectively influence actions and opinions of others; accept feedback from others; give appropriate recognition to others. Quality Management - Look for ways to improve and promote quality; demonstrate accuracy and thoroughness. Assist in the development of indicators, thresholds, study methods and data collection as assigned. Respond to problems / opportunities to improve care / customer service.

Experience and qualifications :

Minimum five (5) years of work experience as a payroll specialist or other HR / compensation-related role.Bachelor's degree in accounting, Finance, Business Administration or related field preferred by not required.Strong Excel skills including experience with advanced formulas and managing large data sets.Proficiency in Microsoft Word, PowerPoint, and other Microsoft Office software.High level of verbal and written communication skills with a strong capacity for detail.Strong organizational, planning, and project management skills to manage multiple priorities and meet required deadlines.Strong interpersonal skills necessary in order develop and maintain collaborative relationships with management and physicians.Proven ability to work independently to produce accurate work of the highest quality.Manages relationships relevant to projects and requires the ability to gain cooperation of others.Budgeting, accounting, payroll, AP / AR, and financial reporting experience is preferred.Working knowledge of physician practice and / or medical group experience desirable but not required.Experience with physician employment contracting / compensation modeling desirable but not required.Experience with Rippling payroll software and QuickBooks online is strongly preferred but not required.

Why Work with UMP :

Salary Range : $90,000 - $110,000 / annuallyUp to 10% annual performance incentivesRobust benefits packageAnnual 401k Safe Harbor and Profit Sharing contributionsPTO plan includes paid Holidays, Extended Sick LeaveCME allowanceMultiple health plan optionsDental, Vision, Short-term disability, Long-term disability, Life Insurance, and others

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand and walk. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORKPLACE ACCOMMODATIONS :

University Medical Partners is committed to providing a supportive work environment based on the requirements of the role and organizational needs. We are committed to offering reasonable accommodations to individuals with disabilities or other needs, in accordance with applicable state and federal laws.

This position requires on-site presence; however, we are committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. All requests for accommodation whether related to physical accessibility, medical conditions, or other documented needs are carefully evaluated. If you have specific medical or accessibility needs related to your work environment, we encourage you to initiate a conversation so we can explore appropriate and feasible solutions together.

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