Project Coordinator

Project Coordinator

The Project Coordinator plays a vital role in supporting the successful execution of commercial construction projects from pre-construction through closeout. This individual will work closely with project managers, field teams, subcontractors, and clients to ensure effective documentation, scheduling, communication, and coordination. The ideal candidate is organized, detail-oriented, proactive, and experienced in the fast-paced commercial construction environment.

Responsibilities

• Manage and maintain all project documentation including contracts, subcontracts, RFIs, submittals, change orders, meeting minutes, and punch lists.
• Assist in setting up new projects in internal systems and project management platforms.
• Track and log RFIs, submittals, and approvals through to completion.
• Support permit application and closeout processes with jurisdictions and clients.
• Serve as a liaison between internal teams (project managers, superintendents) and external partners (subcontractors, vendors, clients).
• Schedule and coordinate project meetings; prepare and distribute agendas and minutes.
• Follow up with subcontractors on required documentation (e.g., COIs, lien waivers, safety plans).
• Coordinate procurement and delivery of materials with vendors and suppliers.
• Assist with creating and updating project schedules, ensuring deadlines are met.
• Monitor project progress and flag potential delays or issues to project managers.
• Utilize software tools such as Procore, Bluebeam, Buildertrend, Smartsheet, or similar platforms to manage workflows.
• Maintain up-to-date project files on internal servers and / or cloud-based systems.
• Generate reports and status updates as requested by project managers or leadership.
• Ensure subcontractor compliance with contractual requirements and safety documentation.
• Support the punch list and closeout processes by gathering all final submittals, warranties, and as-built documentation.
• Archive final project files in accordance with company procedures.

Essential Skills

Additional Skills & Qualifications

Work Environment

Primarily office-based with occasional site visits as needed. Standard business hours, with flexibility during key project deadlines.

Job Type & Location

This is a Contract to Hire position based out of San Marcos, California.

Pay and Benefits

The pay range for this position is $32.00 - $41.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type

This is a fully onsite position in San Marcos,CA.

Application Deadline

This position is anticipated to close on Sep 30, 2025.