Administrative Associate

Mission/ Position Description Summary

The mission of the Administrative Associate at HVJ South Central-Austin will be to support the local operations as directed to assure client, employee, and business associate satisfaction. In this role the candidate will ensure that all administrative duties are processed efficiently and in accordance with company policies, contract terms and deadlines.

Responsibilities Include:

• Completes CoMET operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication including filing, typing, copying, and scanning.
• Provides administrative support to ensure efficient operation of CoMet department.
• Contributes to team effort by accomplishing related results as needed
• Strong administrative Skills
• Assist CoMet team with completing reports.
• Ensuring all department deadlines are met
• Managing Processes
• Analyzing reports to ensure accuracy.

Key Criteria/Requirements

• High school diploma or equivalent education required.
• 3 years of administrative assistant experience preferred.
• Basic mathematical skills preferred.
• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat Required
• Knowledge of Deltek Vision; Qest software; smart sheets are a plus.
• Valid drivers license and current automobile insurance
• Ability to work well indepndently and in collaboration with other staff members
• Ability to learn new software

Key Accountabilities:

• • Professionalism
  • Problem Solving
  • Strong Verbal Communication
  • Strong Organizational Skills
  • Team Player
  • Data Entry
  • Invoicing experience a PLUS
  • Detailed oriented
  • Ability to Multi-task

Benefits:
401(k)
401(k) matching
Dental, Health & Vision insurance
Employer Paid Life, AD&D, & Disability insurance
Paid Time Off
8 Paid Holidays
Employee Assistance Program
Referral Program
Professional development & growth opportunities
Tuition Reimbursement
Casual environment
Bonus Eligibility
Flexible work environment/arrangements

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to sit and talk or hear, and to utilize a computer and software applications such as Microsoft Office.
The employee is occasionally required to stand; walk; drive; use hands or fingers; handle or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl.
Must have the ability to work weekends when required.
The employee must occasionally lift and/or move up to 10 pounds and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.