Job Title : Revenue Cycle Specialist (ABA Therapy)
Department : Revenue Cycle
Reports To : VP of RCM
FLSA Status : Exempt
Position Summary
The Revenue Cycle Specialist is responsible for managing the end-to-end billing process for ABA therapy services, ensuring accurate credentialing, claims submission, payment posting, and efficient accounts receivable (A / R) follow-up. This role plays a critical part in maintaining the financial integrity of the organization by ensuring timely reimbursement, minimizing denials, and supporting families with accurate billing communication - all in strict alignment with payer regulations and HIPAA compliance.
Key Responsibilities
Insurance Eligibility, Credentialing & Intake
- Complete patient intake, insurance eligibility, and benefits verification (VOB) prior to service delivery.
- Manage and maintain credentialing and payer enrollment for clinicians and organization.
- Manage referrals and obtain authorizations for ABA services as required by payers.
Claims Processing & Billing Operations
Collect and verify insurance information monthly to maintain billing accuracy.Reconcile daily ABA sessions to ensure all are converted and linked to correct authorizations.Collaborate with the clinical team to ensure progress notes are converted and compliant for billing.Prepare, code (ABA billing codes, CPT, ICD-10), and transmit claims daily to clearinghouse / payers.Submit secondary and tertiary claims when applicable.Manage monthly billing cycles and generate patient statements.Collections, A / R & Reconciliation
Proactively follow up on outstanding / pending claims within a few days of submission.Research, track, and resolve claim rejections / denials within 24 hours.Post payments accurately and reconcile all payments and adjustments.Perform A / R follow-up, appeals, and monitor aging reports to ensure healthy cash flow.Manage patient billing inquiries professionally and establish payment terms when needed.Compliance, Reporting & Data Integrity
Maintain HIPAA compliance and confidentiality of all financial / patient records.Retain and organize billing records in accordance with company policy and legal requirements.Generate and deliver online revenue / cycle reports as directed by management.Maintain current knowledge of payer policies, billing regulations, and ABA billing practices.Qualifications
Required :
Minimum 2+ years of experience in medical billing, revenue cycle, or insurance claims.Strong knowledge of CPT, ICD-10, and ABA billing / coding guidelines.Experience with payer portals, clearinghouses, and EMR / billing platforms.High accuracy and attention to detail in claims, posting, and documentation.Preferred :
Prior experience in ABA therapy billing or behavioral health setting.Knowledge of Medicaid, commercial payers, and multi-payer billing environments.Skills & Competencies
Strong understanding of healthcare billing and A / R processes.Excellent follow-through and ability to work independently with urgency.Professional communication with both payers and patients.Strong organizational skills, time management, and confidentiality awareness.Ability to collaborate cross-functionally with clinical and operations teams.Pay Range
$60,000 - $70,000 (salary will be based on qualifications and experience)